Risk & Legal Administrator

Position Responsibilities

• Corporate Insurance Management:
• Manage the company’s corporate insurance program, including general liability, builder’s risk, property, fleet/auto, professional liability.
• Act as the primary point of contact with NAC’s insurance brokers, underwriters, and claims adjusters to manage policy terms, to ensure competitive premiums and resolve issues.
• Oversee and coordinate all insurance claims (project property damage, auto, injury, etc.) ensuring timely submission, tracking, and resolution.
• Facilitate the obtaining of bonds and insurance required for a project ensuring compliance with company standards and project obligations.
• Update insurance, bonding information by project in the applicable ERP system.
• Manage the collection and issuance of insurance certificates (corporate and project specific).
• Educate project managers and site supervisors on insurance protocols, insurance claims reporting, and risk management practices.


• Shareholder Program Administration:
• Oversee the day-to-day operations of the company shareholder program (eg. ensure current up to date shareholder registry).
• Maintain accurate and confidential shareholder registers, ownership ledgers, and documentation of share transactions in collaboration with our legal provider.
• Coordinate issuance and redemption of shares, ensuring compliance with corporate bylaws, shareholder agreements, and Ontario security regulations.
• Act as a point of contact for shareholders; respond to inquiries, distribute communications, and work closely with Finance on preparation of notice of meetings and annual shareholder meeting.
• Work with legal and finance teams to ensure shareholder program complies with corporate governance standards, CRA regulations, and CCPC rules.
• Provide regular updates to senior management and the CFO on shareholder program status, participation levels, and financial impacts.
• Assist in educating employee-shareholders on program benefits, rules, and financial implications.
• Coordinate with Finance to support annual audit requirements (related to legal matters).


• Other Duties:
• Coordinate and manage: Project related applications, documents for Substantial Completion and Holdback Publications.
• Obtain and track project specific bonding as required, working with our third-party provider
• Maintain monthly project start and performance log.
• Maintain and update the organizations business (extra-provincial) licenses to ensure current and up to date.
• Ensure the timely completion of any Statistics Canada related surveys.
• Participate in other corporate initiatives as assigned by the Risk & Legal Manager/CFO.

Qualifications

• Diploma/Degree in Legal Studies, Political Science, English, Finance or equivalent preferred.
• Insurance/legal background an asset.
• Construction experience an asset.
• Superior written and communication skills with enthusiasm and a positive, results-focused attitude.
• Excellent organization and time-management skills.
• Proven ability to maintain the confidentiality of information and records.
• Superior attention to detail.
• Proven ability to handle multiple priorities in a fast-paced environment.
• Strong analytical, organizational, and problem-solving skills.
• Tact, diplomacy, flexibility, listening, and persuasion skills.
• Strong computer skills (Word, Excel) and an excellent ability to learn new programs (custom databases).