Lead Coordinator Operations

Work Flexibility: Onsite

What You Will Do:

• Co-ordinate and own the repetitive IDA grant submission for the operations team
• Ensure adequate trending, tracing and logging of all admin activity related to bi-yearly IDA submission
• Provide administrative support to the operations, manufacturing, and quality teams.
• Maintain and update production and inventory records in ERP/MRP systems
• Coordinate scheduling and tracking of production orders and material movements.
• Assist with documentation control including SOPs, batch records, and manufacturing instructions.
• Prepare operational reports and metrics (daily, weekly, monthly).
• Support internal audits and regulatory inspections (FDA, ISO, etc.) by organizing and retrieving required records.
• Track and order supplies and consumables for manufacturing and cleanroom environments.
• Coordinate cross-functional meetings, take minutes, and follow up on action items.
• Assist with onboarding and training logistics for new operations staff.
• Support health, safety, and environmental compliance activities, including maintaining training records and reporting incidents.
• Updating graphs for forums
• Creating IT Tickets
• Maintain a filing system for data required by operations
• Compiling forms such as parental, Paternity, Force Majeure etc.
• Prepare regular reports and presentations, e.g. Absence reviews
• Assist in paperwork for reworks in operations.
• Raise PO’s as required
• Employee Communications
• Assist with Aged Orders, Slow Moving and Inventory Counts

What You Will Need:

• Associate's or Bachelor's degree preferred (business, operations, life sciences, or related field).
• 4 + years of experience in an administrative or operations support role, preferably in a regulated manufacturing environment.
• Familiarity with medical device regulations (FDA 21 CFR Part 820, ISO 13485) is a plus.
• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Proficient with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with ERP systems (SAP, Oracle, etc.).
• Excellent verbal and written communication skills.
• Ability to work independently and within a team.
• Strong written and oral communication skills
• Problem-solving attitude
• Be a proven Team Player

Travel Percentage: None