Graduate School Administrator

Grade UE05 £29,588 - £33,951 per annum

CSE / School of Mathematics

Fixed term: 12 months

Full time: 35 hours per week

 

The opportunity: 

As a Key member of our thriving Graduate School, the post holder would be the first point of contact for research students and staff in the School of Mathematics. They will provide advice and guidance on all aspects of the PhD application process, on-course procedures and support for our PhD, MSc by Research and Centre for Doctoral Training Programmes.

They will deliver high quality and effective services to staff, PhD students, and potential students. They will keep abreast of changes to policy, regulations and procedures in order to provide accurate and helpful advice to customers. They will also have significant involvement in event organisation and will be responsible for tutor payments within the School.

With excellent organisational, interpersonal and IT skills they will be self-motivated, personable and able to manage multiple competing demands and work to ensure deadlines are met. An ability to use initiative and be proactive is essential. They will have a strongly developed sense of service delivery and a student focused approach.

They will be joining a vibrant team of people and offered developmental opportunities to grow a flourish in the role.

This full-time fixed term post will involve a mixture of office and home working.

Informal enquiries, which are welcomed, can be made by contacting Helen De Montes, Graduate School Manager, email  Helen.de-montes@ed.ac.uk

 

Click here for a copy of the full job description.

 

As a valued member of our team you can expect: 

• A competitive salary
• An exciting, positive, creative, challenging and rewarding place to work. 
• To be part of a diverse and vibrant international community
• Comprehensive Staff Benefits, such as a generous holiday entitlement, competitive pension schemes, staff discounts, and family-friendly initiatives. Check out the full list on our staff benefits page (opens in a new tab) and use our reward calculator to discover the total value of your pay and benefits 

 

Championing equality, diversity and inclusion

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality. 

Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages (opens new browser tab).

The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.  

 

Key dates to note

The closing date for applications is 25 September 2025.
 

Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone. 

Interviews will take place on the 4th and 5th of November 2025, in person. 

 

As a world-leading research-intensive University, we are here to address tomorrow’s greatest challenges. Between now and 2030 we will do that with a values-led approach to teaching, research and innovation, and through the strength of our relationships, both locally and globally.