AR Clerk

Description

JOB SUMMARY:

The Accounts Receivable (AR) Clerk is responsible for creating, reviewing and circulating all customer invoices. Recording the company’s incoming payments, ensuring accurate recording of transactions, maintaining customer accounts, and reconciliation of AR Ledger. This role plays a critical part in maintaining positive cash flow and strong customer relationships.

KEY RESPONSIBILITIES:

• Process customer invoices, credit memos, and payment applications accurately and on time. Whilst adhering to agreed SOPs and GAAP reporting.
• Review and fact-check invoices before sending them to customers.
• Monitor accounts receivable aging reports; follow up on overdue accounts.
• Post receipts (checks, ACH, wire, credit card payments) to customer accounts.
• Reconcile customer statements and resolve billing/payment discrepancies.
• Respond to customer inquiries regarding invoices, balances, and payment status.
• Assist with month-end and year-end closing activities, including AR reconciliations.
• Maintain accurate records of all AR transactions in the ERP/accounting system.
• Support auditors and provide required documentation when requested.
• Partner with Sales, Customer Service, and Finance to resolve account issues.
• Generate AR reports and provide updates on collection status to management.
• Other related duties as directed management.

Requirements

QUALIFICATIONS:

• High school diploma or GED required.
• 2-4 years of experience in a high-volume Accounts Receivable and/or bookkeeping position required.
• Experience with cash receipt applications.
• Familiarity with invoice processes and accounts receivable software programs
• Experience with customer account set up. Contract review and account maintenance
• Ability to prioritize multiple tasks.
• Computer Proficiency in Microsoft Office.
• Experience with collections via email, telephone and teams meetings required.
• Familiarity with GAAP entries and accounting software (SAP, Oracle, or similar) a plus.
• Strong attention to detail and accuracy.
• Excellent communication and organization skills, problem solving and interpersonal skills
• Ability to handle confidential financial information.
• Ability to work independently and as part of a team.
• Employment is contingent upon successful completion of a background check, including verification of work history, education, and criminal record. This ensures alignment with company standards and promotes a professional workplace.

PREFERRED QUALIFICATIONS:

• Associate degree in accounting

PHYSICAL REQUIREMENTS:

• Requires light physical activity performing non-strenuous daily activities of an administrative nature as well as period of prolonged sitting.

Note: Please submit your request in writing to Human Resources if you wish to discuss reasonable accommodations to help you perform the essential functions of this job.