Event Coordinator- Powder Keg Harley-Davidson

Job Summary

Harley-Davidson is seeking an energetic, organized, and creative Event Coordinator to plan and execute engaging events that showcase the Harley-Davidson lifestyle and strengthen our connection with the community. The ideal candidate is personable, detail-oriented, and thrives in a fast-paced environment and can multi-task. This role involves everything from developing event concepts to handling logistics, coordinating with vendors, promoting events, and ensuring smooth execution from setup to breakdown.

Key Responsibilities

Event Planning & Coordination

• Lead the planning, organization, and execution of dealership events including rallies, parties, community-connection events, and sales promotions.
• Develop event calendars, layouts, timelines, and action plans to ensure smooth operations.
• Coordinate logistics such as permits, supplies, decorations, and signage.

Vendor & Partner Management

• Serve as the primary point of contact for food trucks, bands, vendors, sponsors, and the local HOG (Harley Owners Group) chapter.
• Research and secure vendors, equipment, and venues as needed.
• Foster strong partnerships with community organizations to enhance event impact.

Marketing & Promotion

• Promote events through social media, dealership channels, and community outreach.
• Create engaging posts, monitor trends, and maintain the dealership’s event calendar.
• Collaborate with the marketing team to maximize attendance and engagement.

Customer Engagement

• Interact with attendees, build rapport, and provide event-related information.
• Assist with sign-ups for promotions, contests, and giveaways.
• Deliver an excellent customer service experience that reflects the Harley-Davidson lifestyle.

Event Logistics & Execution

• Manage setup and breakdown of event equipment, including tables, tents, chairs, and supplies (must be able to lift 20+ pounds).
• Ensure all aspects of the event run smoothly and on schedule.
• Support dealership staff and leadership with event-related responsibilities.

Budget Management

• Track expenses and revenues for each event.
• Manage budgets to ensure cost-effectiveness and financial accountability.

Qualifications

Skills & Qualifications

• Passion for the Harley-Davidson brand, motorcycle culture, and community engagement.
• Strong organizational and time management skills with excellent attention to detail.
• Creative problem-solving abilities to design engaging, memorable events.
• Excellent verbal and written communication skills; outgoing and personable.
• Computer proficiency, including Microsoft Suite, Google Products, and social media platforms.
• Ability to multitask, prioritize, and work independently in a fast-paced environment.
• Physical ability to lift and move 20+ pounds for event setup and breakdown.
• Flexible schedule with weekend and evening availability (events often take place on Saturdays).

Why You’Ll Love This Role

This is the perfect role for someone who thrives on planning and loves connecting with people. As Event Coordinator, you’ll bring the Harley-Davidson lifestyle to life by creating exciting, memorable experiences that strengthen our bond with the community. You’ll enjoy a fun, fast-paced environment with opportunities to be creative, collaborate with great people, and make a meaningful impact at Powder Keg Harley-Davidson.