TJJD -Manager III – Federal Education Grant Manager - (AUS) - 52692

HOW TO APPLY

Complete a State of Texas Application for Employment and the following additional forms (available at https://www.tjjd.texas.gov/careers/)

1. TJJD Employment Application Supplement (HR-003)
2. Child Abuse Registry Check Consent Form (HR-028)
3. Disclosure of PREA Employment Standards Violation (HR-975)
4. Authorization to Release Information (HR-074)

Failure to complete and submit the above forms will cause delays in your consideration for this position.

Apply Online at https://capps.taleo.net/careersection/644/jobdetail.ftl?job=00052692&tz=GMT-05:00 and attach to the application the above additional forms along with copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).

Apply through Work-In-Texas at https://www.workintexas.com/vosnet/loginintro.aspx.  You will also need to complete and attach to the application the supplemental questions/forms indicated above along with a copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).  The additional forms are available at: https://www.tjjd.texas.gov/careers and can be submitted via email to:  HRJobs@TJJD.Texas.gov.

PLEASE NOTE

Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years.  Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month & year), supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week.  If any of this information is not provided, your application may be rejected as incomplete.  Resumes do not take the place of this required information.

Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.

BENEFITS

State of Texas Benefits and Retirement Information can be found at https://www.ers.texas.gov.  Benefits include:  Retirement plan, paid group health & life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program.  Optional add-on benefits include:  Dental, Vision, Optional Life Insurance, Voluntary AD&D Insurance, Dependent Health & Life insurance, Health & Dependent care flexible spending accounts, etc.  Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.

GENERAL DESCRIPTION

Performs complex (journey-level) managerial consultative and technical assistance to the TJJD superintendent of education, CFO, Director of Budget and Finance, and other administrative staff regarding the agency’s federally funded education programs and assets. Work involves evaluating federal legislation, staying informed and up-to-date on federal funding opportunities. Incumbent will prepare and submit reports of compliance, findings, and recommendations to the superintendent of education, CFO, and occasionally TEA and other agency stakeholders. Reporting requirements often include providing recommendations regarding opportunities to obtain funding to produce more effective programs or address areas of concern. This position is fifty percent (50%) funded by Title I part D funding.

Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. May be required to work in excess of 40 hours per workweek and travel occasionally.

ESSENTIAL DUTIES

Evaluation, Reporting & Analysis:

·         Evaluate federal legislation, projects, and programs for grant, entitlement, and allocation opportunities relevant to the needs of the agency’s education programs and inform the superintendent of education of findings;

·         Perform research and analysis to determine program implementation efficacy and compliance with funding requirements for federal grants and related projects as required;

·         Develop grant proposals for federal grants in consultation with and for final review by the superintendent of education, CFO, and Director of Budget and Finance;

·         Prepare and file Consolidated Federal Programs applications for federal programs;

·         Prepare information requests regarding federal program funding;

·         Work collaboratively with education staff, principals, finance and budget department, CFO, and superintendent of education as needed.

Strategy and Liaison:

·         Serves as liaison between the superintendent of education, the Texas Education Agency (TEA), and federal entities regarding the requirements for receiving federal funds available to TJJD schools;

·         Prepare for meetings with TEA, such as for Education Program Monitoring and TEA Random Validations;

·         Consults with TEA and federal entities to resolve problems and discuss effectiveness of federally funded programs;

·         Collaborates with departmental staff in meeting established objectives and goals; and shares information, identifies concerns and trends, and recommends improvements to resolve problems or enhance operations;

·         Travels for principal meetings to review campus budgets and assess campus needs.

Budget and Finance:

·         Collaborate with the superintendent of education, Director of Budget and Finance, and CFO regarding funding needs, decisions, and allocation

·         Ensure allocation of available funds and coordination between federal and state funding streams to support education strategies and in a manner that supports appropriate maintenance of effort for each funding stream;

·         Provide technical assistance in the daily implementation and monitoring of grant-funded programs and services to ensure compliance with requirements and standards;

·         Evaluate and approve requisitions and tracking federal program and special project expenditures; and

·         Train others or coordinates training regarding grant administration and compliance.

Performs all duties in compliance with agency safety policies and procedures:

• Reports safety hazards and corrects hazards when possible.
• Completes required documentation in the event of an accident/injury within requested time frames.

Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.

Will be required to travel up to 25% of the time.

Actively embody and support the Texas Model by demonstrating its core values in daily tasks and interactions with others.

MINIMUM QUALIFICATIONS

Bachelor’s degree. Three (3) years of full-time wage-earning experience in the administration, development, coordination, and monitoring of grants, education programs, federal funding, or in contract administration, management, evaluation, or monitoring of contract providers.  A total of five (5) years of full-time wage earning experience that may be any combination of the above described required experience and the following: planning and research; program specialist or supervisor; providing consultative and technical assistance with planning, developing and implementing programs; policy development; project management; teacher or administrator; monitoring a special education program or TEA residential facility (RF); or coordinating, monitoring, and managing services for at-risk youth at a public or private institution or state agency.

PREFERRED QUALIFICATIONS 

·         Master’s degree with major coursework in public administration, business, education, or a related field. 

·         Extensive experience preparing spreadsheets and performing data analysis.

·         Experience collaborating with cross-divisional support in juvenile justice programs or alternative education programs.

Experience and Education Substitutions:

• Completed course hours of graduate study may substitute for up to two years of experience on a basis of 12 graduate course hours for one year of experience.

Note:  Any degree, diploma, high school equivalent, or course hours required to meet minimum qualifications must be from an accredited educational institution.

KNOWLEDGE, SKILLS, AND ABILITIES

·         Knowledge of juvenile justice systems and state and federal laws.

·         Knowledge of federal and correctional education grants and requirements; grant preparation, development and monitoring.

·         Knowledge of laws and regulations pertaining to grants and contract administration.

·         Knowledge of and skill in research, performance evaluation, budgeting, analysis, synthesis, report writing, generating tables, graphs, and other data presentation forms.

·         Skill in budget preparation and monitoring, evaluating fiscal data for reasonableness, necessity, and conformity with grant requirements.

·         Skill in decision making and logical information processing

·         Ability to write clear, succinct, structured and persuasive proposals; write appropriately for different audiences; and critically evaluate written communications.

·         Ability to prioritize and manage multiple tasks; plan, organize, and coordinate work assignments; and meet deadlines.

·         Ability to work collaboratively with all stakeholders and maintain a professional, courteous demeanor.

·         Ability to work in excess of 40 hours per workweek, and travel occasionally.

PHYSICAL DEMANDS AND WORKING CONDITIONS

The following physical demands and working conditions are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

Ability to analyze data and communicate clearly.
Capable of lifting/carrying up to 25 lbs.

Bending

Grasping

Reaching

Operating equipment as needed.

Must be able to identify colors and alphabetize accurately.

VETERANS

In order to receive veteran’s preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application.

Go to https://texasskillstowork.com/, https://www.onetonline.org/, or http://www.careeronestop.org/ for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets.

Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor’s Office at 
Program Management MOS Codes. 

SPONSORSHIP

Candidates must be eligible to work in the United States without requiring sponsorship.

ADDITIONAL INFORMATION

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview.  Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

Due to the high volume of applications, we do not accept telephone calls.  If you submitted your application through the CAPPS Career Center (https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en), you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions.

Thank you for considering employment with the Texas Juvenile Justice Department.

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The Texas Juvenile Justice Department does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or the provision of services.