Administration Assistant III - Santa Monica Hospital Nursing Administration

General Information

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Work Location: Santa Monica, CA, USA Onsite or Remote Fully On-Site Work Schedule Monday-Friday 8:00 am-4:30 pm Posted Date 08/26/2025 Salary Range: $30.36 - 43.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 26356

Primary Duties And Responsibilities

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We are seeking a highly organized and proactive Administrative Assistant III to provide administrative support to 4 to 6 inpatient units at Santa Monica UCL A Medical Center. As a member of the Nursing Administration department, you will manage multiple priorities, coordinate events, and support nursing leadership teams.
Key Responsibilities • Generate reports and maintain personnel records using systems like One Staff Scheduling, HR Tracking, and Evercheck. • Coordinate travel arrangements and process reimbursements for nursing staff. • Support meetings by scheduling, preparing agendas, attending, and documenting minutes. • Assist with onboarding and transitioning of nursing staff and leadership. • Serve as a liaison to the Chief Nursing Officer, Senior Director of Nursing, and Executive Management. • Ensure competency compliance and departmental updates in collaboration with Unit Directors and Clinical Nurse Managers. • Act as ID Management Authorizer and manage facilities and IT service requests to resolution. • Plan and execute departmental events, retreats, and special projects. • Mentor administrative support staff and facilitate copy center and EMPAC-related requests. • Provide technical support and maintain proficiency in Microsoft Office Suite and other relevant systems. • Perform additional administrative duties as assigned to support departmental operations.
Salary Range: $30.36 - $43.49 hourly

Job Qualifications

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Required
• Strong communication skills (verbal and written). • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). • Ability to work independently and prioritize tasks effectively.• Demonstrated ability to problem-solve and manage multiple projects. • High level of professionalism and discretion in handling sensitive information. • Strong interpersonal skills and ability to work collaboratively across departments.
Preferred • Experience in a healthcare or academic medical center setting. • Familiarity with nursing operations and administrative support in clinical environments. • Experience with EMPAC, Travel Express, and other UCLA systems.