Administrative Assistant II - Abilene District Headquarters

TxDOT is looking for an Administrative Assistant II for our Reception Desk in the Abilene District Office. If you are looking to build a career, you have come to the right place!

At TxDOT we strive to achieve a work-life balance and recognize the importance of your career as well as your home life. We offer a wide array of programs and activities including compressed work schedules, wellness leave incentive, career development programs, tuition assistance and many other benefits.

Check out a few of our employees’ testimonies of why they’ve chosen TxDOT:  Why we choose TxDOT

Considering moving to Abilene, TX?  Here is a link to Abilene’s Chamber of Commerce’s Relocating webpage to learn more about this growing little town!  Abilene Chamber of Commerce
 

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

• For a complete list of our total compensation package please visit our website at: Total Compensation Package
• To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Performs administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.
 

Essential Duties:

•    Attends meetings and prepares official reports/minutes.
•    Coordinates, organizes, and composes meeting agendas.
•    Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
•    Prepares and distributes correspondence.
•    Receives, sorts, opens, evaluates content, and distributes mail.
•    Processes receipts and invoices for payment.
•    Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.
•    Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the traveler’s behalf.
•    Performs asset management to include surplus property and conducting inventory reviews and reconciliation: and serving as a primary contact for first-level technical support to include submitting tickets for malfunctioning hardware
•    Performs other job responsibilities as assigned.

Minimum Qualifications:

Education: High School Grad or Equivalent in general high school studies. 

Experience: 1 year administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Competencies:

•    Applicable computer systems and applications
•    Inventory/stock control procedures
•    Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
•    Public relations for maintaining effective working relationships with individuals and groups, both internal and external
•    Maintaining effective working relationships with others
•    Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
•    Maintaining a safe and effective working relationship with others
•    Follow verbal and written instructions
•    Maintains composure when handling problems, stressful situations, continuous change, or unexpected developments
•    Protects sensitive and confidential information
 

Physical Requirements And Working Conditions:

•    Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools
•    Light work: Lift up to 20 lbs. at a time and frequently lift or carry objects up to 10 lbs.
•    Sitting - prolonged periods of time
•    Standing-prolonged periods of time
•    Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
•    Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
 

• Conditions of Employment:
• Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. 

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information