Executive Assistant - Indonesia

Responsibilities

As an Executive Assistant, you will be a key player in our dynamic and fast-paced environment. Your role involves:

• Proactive Support: Anticipate needs and proactively address issues before they arise.
• Complex Problem-Solving: Manage assignments that require significant judgment and initiative to resolve complex problems and make informed recommendations.
• Confidentiality: Handle sensitive and confidential information with discretion.
• Information Preparation: Collect and prepare critical data for internal and external meetings.
• Autonomous Work: Determine methods and procedures for new tasks independently, and supervise other administrative staff as needed.
• Technical Proficiency: Utilize desktop applications such as MS Word, Excel, PowerPoint, and email messaging tools effectively.
• Data Analysis: Analyze problems, compile and interpret data, and prepare detailed reports and recommendations. Track and manage basic spreadsheet models and projects.
• Cross-Functional Communication: Interact with personnel at all levels to gather information and prepare comprehensive reports.
• Project Management: Engage in special projects including equipment management, new hire training, project coordination, documentation, and liaison activities with Human Resources. Participate in operational task forces as required.

 

Qualifications

• Experience: Minimum of 5 years in executive support or office management roles.
• Skills: Strong organizational skills, ability to work autonomously, and adept at problem-solving. Proven capability to handle confidential matters with integrity.
• Attributes: Self-motivated, resourceful, and adaptable to a high-paced work environment.

 

1. Coordinate internal and external meetings for multiple executives
2. Manage hectic and complex calendars 
3. Prepare expense reports and purchase requisitions 
4. Coordinate both domestic and international travel arrangements 
5. General office duties as needed
6. Build cross-functional relationships between departments
7. Understand the business needs, the organization and ability to see around corners related to them

 

Career Level - IC1

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Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.