Regional Property Manager

Description

Infinity Management & Investments is seeking a full-time Regional Manager to oversee a portfolio of properties in Southern California.

The qualified candidate must have 3-5 years of experience managing multiple properties and have excellent supervisory and time-management skills.

Duties And Responsibilities

Conducts all business in accordance with company policies and procedures, Fair Housing laws, Americans with Disabilities Act, Fair Credit Reporting Act, Section 8 and all other laws pertaining to multifamily housing. Tax Credit compliance training preferred.

Monitors the daily operations of all properties in their portfolio, including:

• Ensuring that all rents are collected when due and posted in a timely manner. Making sure that all bank deposits are made daily. Assisting with evictions, utility cut-offs, and tenant notices as required on delinquent rents.
• Training managers in the constant vendor/contractor communications concerning work scheduling, billings, vendor relations, W9’s, and certificates of insurance. Ensure all managers are trained for approving and submitting invoices in a timely manner to corporate office for payment.
• Inspecting properties to ensure that proper licensing, fair housing, and labor posters are posted as required.
• Ensuring that managers are effectively managing the daily operations of the property.
• Providing support and insight into best practices for property expenditures.
• Ensuring that petty cash reports are submitted accurately and on time..

Personnel

• Provides recommendations in the recruitment, hiring, and training processes for all on-site property staff in their portfolio.
• Trains Property Managers on the process of leading their employees in the enforcement of all policies and procedures.

Administrative/Office

• Verifies that Property Managers are completing lease files and recertifications prior to the required due date.
• Frequently verifies the overall condition of the property to ensure Managers are fulfilling the requirements of IMI audits and regulatory agency audits.
• Ensures that offices are being opened per the posted office hours.
• Attends all professional development courses as defined by IMI in a timely manner.
• Ensures that Property Managers maintain records on all aspects of management activity on a daily, weekly, and monthly basis both manually and electronically.
• Ensures that all required reports are submitted to the corporate office as required by Property Managers.

Employee Relations

• Maintains positive employee service attitude with all Property Managers, site employees and corporate employees.
• Ensures Property Managers are in compliance with all Fair Housing laws.
• Makes frequent inspections with the Property Manager to audit move-in/move-out compliance.
• Assist in performing occupied unit inspections as required by IMI policies.
• Frequently reviews all notices to vacate to determine accuracy and provides training in areas of need.
• Ensures that all IMI policies and procedures are being followed to maintain positive resident communication; e.g., assist in the resolution of complaints, service requests, etc.

Maintenance

• Physically walks and inspects the entire property on a regular basis; verifying the condition of the overall property, common areas, and vacant apartments.

Marketing/Leasing

• Assist in the data collection of market surveys weekly/monthly (as owner requires).
• Maintains awareness of market/industry conditions and trends via trade publications, professional organizations, etc., as required.

Safety

• Ensures that all liability and property incidents are reported to the corporate office immediately.
• Ensures that all workers' compensation claims are reported and assists with completion of the proper paperwork, as needed.

General

• Performs any additional duties or tasks as assigned by the Asset Manager or IMI.
• Is familiar with the company’s strategic goals each year, striving to accomplish the goals at the site level.
• Delivers superior customer service in all areas, including customer service within the company as well as outside the company with Property Managers, residents and vendors.

Requirements

Qualifications & Requirements

Experience in on-site property management required. Must have a background in supervision and a successful track record of accomplishments. Computer Skills: Word processing software, spreadsheet software, Internet, email software, and on-site rental system software. Office Equipment:

Personal computer, calculator, typewriter, copy machine, fax machine, telephone, key machine. Work Hours: Main office hours vary depending on unit count. Must be available evenings, nights and weekends for staffing needs and emergencies.

• High School diploma or equivalent required; college degree preferred.
• Certified Apartment Manager (CAM), Residential Apartment Manager (RAM) or Certified Property Manager (CPM) certification preferred.

Driving Requirements

• Frequent need (80% of the time) to utilize personal transportation to inspect properties, train Property Managers or provide additional support or insight.
• Must have valid driver's license and automobile insurance.

Additional Requirements

• Employees must fulfill the performance standards of this position and comply with policies, rules and procedures of the company, including those set out in the IMI Employee Handbook, or otherwise communicated (verbally or in writing) to employees.
• This job description is intended to describe the general nature and work responsibilities of the position. This job description and the duties of this position are subject to change, modification and addition as deemed necessary by the company. Employees are required to comply with supervisory instructions and perform other job duties, responsibilities and assignments requested by the Regional Manager or IMI Asset Management Team.
• This job description does not constitute an employment contract between the company and any employee.
• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
• The job responsibilities of this position may include cross-training in other functions or positions to ensure satisfactory operation of the property or work area.
• Salary DOE. Infinity Management & Investments, LLC is an Equal Opportunity Employer and a Drug Free Workplace.
• This is a salaried, exempt position.