Legal Administrative Specialist

Title: Legal Administrative Specialist

Type: Remote

Essential Duties/Responsibilities:

Administrative Coordination:

• Provide administrative support to the Legal Department by managing follow-up activities that contribute to legal team coordination and overall workflow efficiency ensuring seamless execution of daily workflows and departmental priorities.
• Provide support in handling inbound and outbound communications, including email correspondence, credentialing updates, and contract-related notifications.
• Assist with formatting, organizing and filing legal correspondence and documentation.
• Support special projects, assessments, and departmental initiatives as assigned.

Credentialing & Contract Support:

• Assist in preparing and reviewing credentialing packets to ensure accuracy, completeness, and compliance with regulatory standards.
• Support timely outreach and follow-up with contracted providers to maintain credentialing workflows, address discrepancies, and accelerate approval processes.
• Maintain meticulous records of credentialing and contracting activities, contributing to audit readiness and regulatory reporting requirements.

Document & Data Management:

• Digitally organize, manage, and archive sensitive documentation, including provider files, executed contracts and amendments, using structured naming conventions and version control protocols.
• Input and update provider and contract documents in internal databases with precision and timeliness.
• Perform regular documentation audits to verify data accuracy and compliance with internal standards and external regulations.
• Other duties as assigned.

Required Skills/Abilities:

• Exceptional attention to detail with a demonstrated ability to manage complex documentation and multi-step administrative workflows.
• Fast and accurate data entry skills, with proficiency in maintaining structured records across multiple systems.
• Advanced organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a dynamic, compliance-driven environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams), with aptitude for learning new platforms and adapting to evolving technologies.
• Professional discretion in handling confidential and sensitive pharmacy-related information.
• Self-driven and capable of working independently, with strong written and verbal communication skills for drafting clear and professional correspondence.
• Reliable, punctual, and committed to maintaining a high standard of administrative excellence.
• Ability to work extended hours, weekends, and holidays in alignment with departmental and industry demands.

Education/Experience:

• Minimum of associate degree in business administration, Legal Studies, Healthcare Management or related field preferred.
• Previous advanced experience in providing administrative support in legal operations, including data organization, document management, and a working knowledge of relevant procedures and compliance standards
• Experience with document management platforms such as Smartsheet, SharePoint, and DocuSign

Work Environment/Physical Requirements:

• Typical office environment, with minimal exposure to excessive noise or adverse environmental issues.
• Home-based office environment, with minimal exposure to excessive noise or adverse environmental issues,
• Ability to sit for prolonged periods of time.
• Ability to sit and stand for prolonged periods of time.

Benefits:

BirdiRx offers a comprehensive benefits package designed to meet the diverse needs of our employees. Our offerings include:

• Competitive health coverage (medical, dental, vision)
• Paid time off and holidays
• Retirement savings options
• Wellness and support programs
• Opportunities for career growth

Equal Employment Opportunity Statement:

BirdiRx is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable law.

Pre-Employment Requirements

As a condition of employment, BirdiRx requires the successful completion of a pre-employment criminal background check and drug screening. A criminal conviction does not automatically disqualify an applicant. Each case will be reviewed individually, taking into account the nature of the offense, its relevance to the position, and the time that elapsed since the conviction