Administrative Assistant, University Library

Position Title: Administrative Assistant
Department: University Library
Position Type: Temporary Full Time (3 months, ending December 19, 2025)
Classification: MPE Band B
Salary Range: $43,652-53,348
Posting Date: September 9, 2025
Closing Date: A review of applications will begin on September 17th and continue until the position is filled

 Overview

St. Francis Xavier University is seeking an Administrative Assistant to the Office of the University Librarian to cover a 3 month term. The Administrative Assistant provides full administrative support to the Office of the University Librarian to ensure effective and efficient operations. Key support areas include financial/budget, administrative, facilities management, and library projects. 

Key Responsibilities 

• Provides comprehensive financial and budget support for the library, including budgeting, reporting, reconciliation, vendor management, and purchasing
• Provides administrative support to the University Librarian and library operations, including scheduling, meetings, communications, file and information management, reporting, recruitment, and general correspondence.
• Coordinates facilities, security, and project-related needs for the library, including keys, furniture, cleaning, access, and special projects. 
• Maintains inventory of office supplies; researches, recommends, orders and processes paperwork regarding supplies for Procurement and Accounts Payable.
• Acts as a resources person and liaison between the Library and other internal and external departments and agencies. Responds to inquiries or refers inquiries to appropriate departments.
• Performs other administrative or coordinating duties as assigned.

Qualifications 

• Bachelor’s Degree or Two-Year College Diploma plus relevant experience
• Previous experience providing administrative support is required
• Previous library experience will be considered an asset
• Computer skills including proficiency in Microsoft Office components are essential
• Must be personable, competent and interested in providing a high level of service to the university community
• Excellent communication and customer service skills
• Strong attention to detail

 To apply for this opportunity, click the "Apply Now" button and upload your cover letter, resume and references.

StFX is located in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq People. 

 Our institution is committed to upholding the values of equity, diversity, inclusion and accessibility. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including Indigenous persons (especially Mi’kmaq), racialized persons (especially African Nova Scotians), persons with disabilities, those who identify as women and/or 2SLGBTQIA+ and any others who would contribute to the diversity of our community. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority. 

 We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact People and Culture at hr@stfx.ca or 902-867-5038.   

About St. Francis Xavier University 

Established in 1853, St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of today’s undergraduates through providing the very best academic experience -- outstanding teaching, exceptional hands-on research opportunities, and global exchanges -- all within Canada’s most vibrant and inspiring residential campus. Here, the focus is on the academic and the personal development of every student, making community and social engagement a large part of the learning experience. Our students are academically strong and highly engaged in every aspect of life, determined to make a positive impact on the world.

In 2022, Maclean's annual university rankings put StFX #1 in student satisfaction and #2 in reputation across Canada in the primarily undergraduate category. For more, visit www.stfx.ca 

 About Antigonish, Nova Scotia

The beautiful and historic town of Antigonish is located within the northeastern corner of Nova Scotia. Only a 15-minute drive from the ocean and a two-hour drive to major urban centres, Antigonish is a family-friendly community with a diverse and growing population and provides access to excellent education at all levels. The town is surrounded by rolling countryside and beautiful beaches and is a hotspot for outdoor recreation, sports and other active lifestyle activities. Antigonish supports a vibrant culture in the arts with music, performing arts, visual arts and crafts, and fabulous festivals happening throughout the year.  

For more information visit www.townofantigonish.ca or www.visitantigonish.ca.