Event Coordinator

Company Description

About Us
At Reboot Staff, we specialize in delivering efficient workforce solutions tailored to meet the evolving needs of modern businesses. Our commitment to excellence, reliability, and growth drives us to connect organizations with skilled professionals across multiple sectors. We believe in fostering a collaborative environment where every team member contributes to success and innovation.

Job Description

Job Description

Reboot Staff is seeking a highly organized and detail-oriented Event Coordinator to join our Madison, WI team. This role involves planning and executing events from concept to completion, ensuring a seamless experience for clients and attendees. If you have a passion for logistics, timelines, and teamwork, this is your opportunity to grow within a collaborative and goal-driven environment.

Responsibilities

• Coordinate all aspects of event planning and execution, including timelines, logistics, vendors, and on-site support
• Communicate with clients to determine event requirements and expectations
• Source, negotiate, and manage vendors, venues, and suppliers
• Monitor budgets and ensure events stay within financial parameters
• Supervise event staff during execution to ensure all elements are running smoothly
• Conduct post-event evaluations and generate detailed reports
• Maintain event documentation, contracts, and scheduling tools

Qualifications

Qualifications

• Bachelor’s degree in Event Management, Hospitality, Communications, or a related field (or equivalent experience)
• 1–3 years of experience in event coordination or project management
• Strong organizational and time management skills
• Excellent communication and negotiation abilities
• Proficiency in MS Office and event management software
• Ability to work flexible hours, including some evenings or weekends as needed
• Proven ability to manage multiple projects simultaneously under pressure

Additional Information

Benefits

• Competitive Salary ($55,000–$59,000/Year)

• Opportunities for career advancement and professional growth
• Development of valuable planning and leadership skills
• Supportive and collaborative team culture
• Exposure to a wide range of event styles and industries