Document Control Clerk

The Document Control Clerk is responsible for providing document control support to the Project Managers and/or Project Engineers on projects.  This individual interfaces with internal project management personnel and discipline engineers

Responsibilities

• Provide project activity support to Project Managers and Project Teams
• Project filing, reproduction, and issuance of engineering deliverables
• Process drawing requests and returns to/from clients
• Receive and track incoming/outgoing project & vendor documentation and distribute to project teams as necessary, creating a project and/or client record for future reference
• Quality check, prepare, and issue project deliverables via transmittals to clients and project teams via hard copy, email, uploading to the SharePoint site, or client EDMS system
• Thorough knowledge of client policies and procedures related to document and drawing management, and communicating these procedures to project team members
• Maintain project logs as required (such as client drawings and documents & vendor drawings)
• Proposal/Project folder set-ups in ProjectWise
• Other office support duties, including stocking office supplies
• Provide primary reception desk coverage for a minimum of 2 days a week.
• All other duties as assigned 

Technical Competencies

• Strong written and verbal communication skills
• Strong keyboarding skills
• Proficient in MS Office applications
• Keen eye for detail and has a quality and client requirements filter on at all times
• Must possess excellent fact-finding and follow-through skills
• Knowledge of AutoCAD is a plus

People Skills

• Ability to establish and maintain professional relationships with clients, subordinates, and co-workers
• Personable and able to work easily with others at all levels
• Ability to effectively manage and resolve conflicts or work issues in a professional manner
• Represents the highest standard of professional conduct with other groups, department members, and clients

Organizational Skills

• Must be well organized and able to prioritize work
• Ability to set and track goals
• Ability to multitask and work on more than one project at a time
• Able to commit to and meet project deadlines, and driven to provide outstanding service to both external and internal customers
• Takes ownership of work through project completion
• Must keep the work area neat, clean, and organized

Requirements

• Education: High School diploma; Associate degree preferred
• Experience: 2+ years of experience working in an administrative or document control position, preferably in an engineering office or similar environment
• Must be able to work in the US without sponsorship