UNIV - Administrative Assistant - Surgery: Surgical Oncology

Job Description Summary

The Department of Surgery, Division of Surgical Oncology, is actively recruiting for an Administrative Assistant.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001069 COM SURG Foregut & Metabolic Surgery CC

Pay Rate Type

Hourly

Pay Grade

University-04

Pay Range

33,339.00 - 47,509.00 - 61,680.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Pay Range:

$33,339.00 - $47,509.00 - $61,680.00

Job Duties:

• 35% - Responsible for scheduling patient surgeries including combo cases with multiple specialties. Inform patients of their surgery workup,  other required appointments, and diagnostic tests and procedures required prior to surgery. Informs patients of their time and date of surgery along with their appropriate instructions for surgery. Responsible for receiving and/or creating all posting slips that are generated by the assigned department's surgeons, residents, or administrative staff. Posts the surgeries with the correct codes to the appropriate operating room, hybrid room, Cath lab, VIR on the hospital scheduling system.  Vascular Access cases are posted at ART, VIR HW, and EH5 at Main and are scheduled based on patient’s availability due to dialysis schedules.  Contacts company reps to ensure required equipment/devices are on hand for surgery dates. . Handles any changes that has taken place after the schedule has been completed, which includes taking care of cancellations, recalling patients, binding operating rooms for add-ons and emergency cases that are received. Forwards surgery information to all appropriate areas including but not limited to surgery teams, preop, Medical records, financial counseling, administrative staff, clinical staff.

• 30% - Acts as a liaison for patients and their families to include surgery scheduling, correspondence regarding patient expectations, follow up, secure/confirm pre- op appointments and schedule post op appointments when appropriate; complete follow up phone encounter in electronic record for documentation purposes.

• 10% - Assist physician, residents, and staff to coordinate surgeries with the operating room chief nurse for the department. Constantly stay in contact with the surgical team and the administrative staff; and most importantly the operating room to ensure the surgeons are accommodated and their surgical procedures flow smoothly. Provide documentation for instrumentation that is needed to have the operating room stocked and set up appropriately for each surgical case. Provide the chief nurse with the name of the sale's rep and company they represent and the corresponding surgical case. The operating room should expect to receive trays or equipment that are not stocked in the hospital. These trays are delivered directly to the operating room. Confirm these items have been ordered and purchase orders have been given with the OR.  Invites other departments such as Pathology to the case when needed.

• 10% - Describes, expands, and clarifies responses to any questions not answered by faculty or residents related to preoperative preparation, proposed intra-operative surgery, or post-operative inpatient/outpatient care. Confirms receipt of required patient workup information (H & P, consent form, etc.?), Screens for participation in classes, receipt of medical clearances, dental clearances, nicotine testing, Covid Vaccination/testing; phone screens and anesthesia appointments.  Ensure that any ancillaries that were requested prior to surgery have been performed and results obtained if done at an outside facility.  Reiterate holding blood thinners for the appropriate timeframe indicated by surgeon for the surgical procedure along with holding GLP-1 and any additional medications that need to be held.  For cancer patients, coordinate surgery around chemotherapy and/or radiation therapies.  For cancer patients book surgeries as soon as possible to help with survivability as first appointment to treatment/surgery is vital for patient’s longevity. 

• 10% - Coordinates the case schedule with the necessary departments within the hospital and schedules special request for Anesthesia, PICU and SICU beds, etc. so they will be present when needed for a particular procedure.

• 5% - Other duties as assigned.

Additional Job Description

Minimum Requirements:

A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.

Physical Requirements:

(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# , unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent) Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects to 15 #, unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees