Receptionist & Office Administrator

We’re on the lookout for a dynamic and professional Receptionist & Office Administrator to join our high-performing team at Bayleys. As our “Director of First Impressions,” you’ll be the welcoming face and voice of our office, ensuring a seamless and polished experience for clients, visitors, and staff alike.

Key Responsibilities

Reception & General Administration

• Be the first point of contact – greet visitors and answer calls with professionalism and warmth.
• Maintain a tidy and welcoming reception, kitchen, and front-of-house area.
• Assist with general administrative duties and ad hoc projects.
• Support the coordination of team meetings, events, and auction days.

Office Management

• Maintain a professional office environment aligned with Bayleys’ brand standards.
• Order and manage office supplies and equipment.
• Ensure health & safety compliance and a secure, clean workspace.
• Support office layout and procedural consistency as directed by sales leaders.

Sales Support

• Work closely with Residential, Lifestyle, Commercial, and Country sales teams.
• Coordinate sales meetings and caravans.
• Maintain database integrity in Property Suite.
• Prepare listing documentation, marketing materials, and Sale & Purchase Agreements.
• Upload and audit property listings across digital platforms.
• Support auction day logistics and documentation.

Marketing Support

• Ensure all marketing aligns with Bayleys’ brand guidelines.
• Coordinate agent, company, and property marketing campaigns.
• Manage digital and social media channels.
• Liaise with advertising teams and ensure deadlines are met.
• Maintain online listings and marketing materials.

Skills & Experience:

• Previous experience in a reception or office administration role.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• A proactive, can-do attitude and the ability to multitask.
• Confidence using Microsoft Office and CRM systems (Property Suite experience a plus).
• A passion for delivering exceptional service and supporting a busy team.

Why Bayleys?

Bayleys is New Zealand’s largest full-service real estate company. We pride ourselves on our strong brand, innovative marketing, and supportive team culture. This is a fantastic opportunity to grow your career in a respected and forward-thinking organisation.