Executive Assistant, Council for the Homeless

Description

Council for the Homeless brings people, organizations, and resources together to serve our diverse community. Through leadership, collaboration, and advocacy, we work to ensure everyone has the chance to find home, safety, dignity, and belonging.

This position performs high level administrative coordination for the CEO as well as operational support to the senior leadership team. This role is a trusted partner to the CEO that is responsible in ensuring organizational priorities move forward efficiently. The Executive Assistant manages scheduling, communication, special projects, and board support while upholding confidentiality, accountability, and alignment with Council for the Homeless’ mission. 

Responsibilities include but are not limited to

• Performing a full range of administrative functions including coordinating and organizing projects, transmitting directives, and explaining executive decisions.
• Drafting, editing, and preparing correspondence, reports, presentations, and other documents.
• Provide notary support for the agency.
• Provides administrative support to the Board of Directors. 
• Act as a liaison between CEO and internal/external contributors, handling sensitive information with discretion.
• Maintain effective and orderly paper and digital systems for documents, contracts, grants, licenses, and an array of business and departmental documentation.
• Maintain, organize, and implement office systems and procedures.
• Maintain complex and highly confidential files and information written and verbal. 
• Assist with the internal and external communication to advance the organization’s goals.
•  Research, compile, and analyze data to support decision-making.  
• Manage and track key projects and deadlines to support cross-departmental efforts. 

Ability To

• Exemplify traits that reflect the agency’s culture, including integrity, cultural awareness, trustworthiness, flexibility, and a willingness to change.
• Interpret and apply Board, leadership, administrative and departmental policies, procedures, laws, and regulations.
• Type and/or enter data on a computer at a speed necessary for successful job performance.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Operate office equipment.
• Promptly and effectively respond to requests and inquiries from partners, funders, and participants.
• Work independently in the absence of leadership.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain positive, productive relationships with colleagues, board members, partners, and public.
• Practice strong ethics, boundaries, and trauma responsiveness. 

Pay And Benefits

• Starting salary for this position is $32.62/hour.  In compliance with the Equal Pay and Opportunities Act, the full salary range for this position is $32.62- $42.41 per hour.
• Bi-lingual pay differential.
• Full-time, non-exempt position working 40 hours per week, Monday - Friday. 
• Health insurance is 100% paid for employee only coverage.  
• 12 paid holidays, separate accrued vacation and sick leave.  

Environment

Office setting.  This is not a hybrid position. Interacting with people experiencing homelessness and/or houselessness. 

Requirements

Required Experience

• Administrative education/training degree or certification or equivalent work experience.
• Exceptional organizational, written, and verbal communication skills. 
• Practical knowledge and use of community agreements and accountability to create a more equitable and inclusive workplace culture.
• Proficiency in Microsoft Office Suite.
• Strong judgment, discretion, and ability to handle highly confidential information.
• Ability to multi-task including phone calls, emails, paperwork, and reports.
• Ability to adapt to change.
• Ability to de-escalate using crisis intervention.
• Supervisory experience.

Preferred Experience

• Lived experience.
• Writes, signs and/or speak other languages other than English.
• Identifies as a member of an underserved population.
• Experience working or volunteering at a non-profit organization.

A cover letter and resume are required when applying for this position. For more information on the Council for the Homeless please visit our website at www.councilforthehomeless.org. Please note, those candidates deemed to best match our requirements will be contacted for an interview. We do not discuss application status during the selection process. Applications will be reviewed as they come in.

CFTH is an equal opportunity employer. We do not discriminate on the basis of race, color, national origin, citizenship or immigration status, religion, creed, sex, sexual orientation, gender identity and expression, age, disability status, genetic information, marital status, pregnancy status, political ideology, honorably discharged veteran, or military status.