Front Desk Admin (Contract)

Company Description

Filmhouse Cinemas is a dynamic film exhibition company with a style that incorporates multifarious features, including state-of-the-art cinema technologies and luxurious dine-in cinema services; administered by professional operations management.

Job Description

• 1. Serve as first contact point at the Support Office for visitors by greeting, welcoming, directing and announcing them as appropriate.
• 2. Receive and sort external mails/Delivery/Courier daily
• 3. Performs research on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
• 4. Serves as the primary point of administrative contact and liaison with individuals, and institutions on operational matters concerning the Office.
• 5. Organizes meetings, and other special events as appropriate.
• 6. Ensure adherence of safety procedures via the reception desk (monitor logbook)
• 7. Keep updated records of offices expenses and costs.
• 8. Create a budget for and procurement of front office supplies.
• 9. Provide adequate support in ensuring the procurement and dispatch of uniforms is done efficiently
• 10. Ensure service providers for janitorial service, logistics and security services work in line with contract terms.
• 11. Update calendars and schedule meetings.
• 12. Provide basic and accurate information in-person and via phone/mail.
• 13. Vendor management
• 14. Logistics co-ordination for and from the Support Office

Qualifications

Previous experience (minimum 1 year) as a front desk admin

Very good written and speaking communication skills

Quick thinker and problem solver