Works under the supervision of the Clerkship Director and provides administrative support to the Internal Medicine students/clerkship program, Clerkship Program Director, & Assistant Clerkship Directors. This position may also provide administrative support for the Global Health Initiative Director.

Essential Functions (Principal Duties and Job Responsibilities):

The Clerkship Coordinator will serve as the primary liaison between the students, faculty, Curriculum Office and the Meharry Medical College. This position is responsible for managing, monitoring & reconciling the clerkship budget, organizing & scheduling medical students' schedules for their core clerkship and elective/selective courses, off campus rotations, setting up new off-campus sites for core clerkship and monitoring of student progress through faculty evaluations and reporting in the college’s software program. The Clerkship Coordinator will oversee all daily activities of the clerkship, ensuring the program adheres to the Liaison Committee on Medical Education (LCME) standards. Will provide administrative support for the Clerkship Director, and two Assistant Clerkship Directors.

Knowledge, Skills and Abilities Required:

Coordinate daily functions of the Clerkship program and serve as primary point of contact.
Coordinate monthly rotations through the Internal Medicine Department and ensure all rotating students (medical, Physician Assistants (PA), and visiting or observing) meet all requirements at any of six regions with 16 possible learning sites (i.e. completion of necessary paperwork, background checks, health screening);
Responsible for communicating rotation information to students prior to and throughout rotations; Coordinate medical students' and PA students' schedule for their core clerkship through the department, scheduling Physicians to give lectures.
Provide Administrative Support to IM Clerkship Director and Assistant Clerkship Directors; Duties include but not limited to calendar management, travel authorizations, reimbursements (travel and other), schedule meetings, draft formal letters, entering Student grades, setting up classroom for in-person and virtual presentations and various reporting.
Work Collaboratively with the Academic Section, provide assistance department-wide during peak periods as needed; Work collaboratively with the Residency Coordinator during recruitment season to ensure rotating military students interview during rotation and all other visiting students are offered interviews.
Duties pertaining to the Clerkship include: observerships, evaluations, orientation and credentialing packet creation; and occasional backup for Residency Coordinator. Proctor all exams for students and ensure grades are posted within 4 weeks. Send out and receive evaluations for student rotations on campus and on away rotations.
Perform all other related duties as assigned.
This is NOT a work from home position – in person is required.

Knowledge, Skills, Abilities Preferred:

Proficient in Microsoft Office, Zoom, Teams, Blackboard and other computer educational software/databases.
Comfort with Digital and on-line communications is required.
Ability to communicate and write professional correspondence; writing sample may be requested.

Education and Experience Required:

Bachelor's degree from an accredited college or university and a minimum of 4 years professional or administrative experience; Associate's degree from an accredited college or university and a minimum of 5 years' professional or administrative experience; OR High School Diploma, GED, or equivalent from a State or Federal accrediting organization and a minimum of 10 years' professional or administrative experience in similar role.

Education and Experience Preferred:

See above

Licensure, Certification or Registration Required:

None required

Licensure, Certification or Registration Preferred:

None required