HR and Office Admin Associate (Night Shift)

ISTA Solutions, an outsourcing/offshoring company, is in search of an experienced Admin Associate to join our rapidly expanding team. As a member of our team, you will have the opportunity to work with highly skilled professionals, who prioritize employee satisfaction and work-life balance. At ISTA Solutions, we pride ourselves on creating a culture focused on long-term success and life-long learning. We're looking for a team player who is ready to contribute to our mission, just like you!

Responsibilities:

• Greet visitors and manage incoming transactions and emails.
• Maintain a clean and organized office environment.
• Order and maintain office supplies and equipment.
• Create, format, and proofread documents, reports, and presentations.
• Organize and maintain physical and electronic filing systems.
• Assist in document retrieval and data entry.
• Maintain and update contact databases.
• Track and organize important records, contracts, and agreements.
• Set up and clean up meeting rooms.
• Coordinate catering and logistical arrangements for events.
• Process expense reports and invoices.
• Assist in budget tracking and financial record-keeping.
• Provide basic IT support, such as troubleshooting office equipment and assisting with software applications.
• Assist team members with various administrative tasks as needed.
• Coordinate special projects and initiatives.
• Maintain strict confidentiality of sensitive information.
• Ensure compliance with company policies and procedures.

Requirements

• At least 6 months HR/Admin experience
• Proficiency in office software (e.g., Microsoft Office Suite).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Discretion and integrity when handling confidential information.
• Willing to report onsite in Makati and Mandaluyong
• Amenable working night shift

Benefits

What can we offer you?

• Competitive salary and benefits
• Health Insurance with free dependents*
• 10%-night differential
• Attendance Bonus
• Paid time off
• Convertible to cash leave credits
• Performance Appraisal
• Work-life balance
• A focus on growing your career path with us
• We encourage you to follow your passions and learn new skills

Our commitment to you

• Stong culture and values-driven leadership
• We create opportunities for you to learn and grow at any stage of your career
• Continuous learning and innovation
• We foster an all-inclusive environment where everyone thrives