Executive Assistant (Studio Manager)

This is a remote position.

Schedule:

• Full-time 9AM to 6PM Monday to Friday (Sydney Time)

Client Timezone: Australian Eastern Time

Client Overview

Join a dynamic cultural business that operates at the exciting intersection of art, architecture, and corporate design. This established company has been transforming spaces for over a decade, working with major corporate clients, renowned architects, and interior designers to bring creative vision to life through public art installations, corporate art programs, and hospitality projects. As cultural trendsetters, they anticipate and shape design movements while collaborating on high-profile developments including international projects. The company is experiencing significant growth and expansion, including plans for international offices, making this an exciting time to join a team that’s making a real impact in the art and culture space.

Job Description

This is an exceptional opportunity to support a fast-paced, entrepreneurial creative business where your proactive approach and independent thinking will be truly valued. You’ll work directly with leadership to streamline operations across multiple exciting projects, from reviewing architectural plans for major developments to supporting community initiatives. This role offers the perfect blend of administrative excellence and creative project support, where you’ll contribute to meaningful cultural projects while developing your skills in a dynamic environment. You’ll be joining a team that values initiative, creativity, and professional growth, with opportunities to expand your responsibilities as you demonstrate your capabilities.

Responsibilities

• Organize and manage architectural plans and creative project files with meticulous attention to detail
• Provide proactive diary management and strategic meeting reminders to keep leadership on track
• Coordinate with suppliers, architects, and creative professionals across multiple projects
• Transform meeting recordings into clear, actionable summaries using modern tools
• Manage community communications and networking group activities (65+ professional women)
• Support website maintenance and coordinate with technical teams for seamless operations
• Research emerging artists, grant opportunities, and industry trends to support business development
• Create compelling proposals, pitch decks, and professional documents using design software
• Develop case studies showcasing successful creative projects and installations
• Support international business expansion research and planning
• Maintain comprehensive policy documentation and operational procedures
• Provide email management and administrative support to multiple team members
• Coordinate travel arrangements for site visits and international business development

Requirements

• Proven experience in fast-paced, entrepreneurial environments supporting senior executives
• Strong proficiency in Google Workspace (primary business platform)
• Experience with Asana for project management and workflow coordination
• InDesign skills required for professional document creation
• Canva expertise essential (company’s primary design platform)
• Marketing, communications, or design background strongly preferred
• WordPress experience valuable for website support and maintenance
• Community management experience highly desirable
• Demonstrated ability to work independently and make strategic suggestions
• Excellent organizational skills with ability to manage multiple complex projects
• Strong communication skills for liaising with creative professionals and corporate clients
• Proactive mindset with ability to anticipate needs and solve problems
• Experience supporting business expansion or international operations a plus
• Cultural awareness and appreciation for creative industries preferred

• HMO Coverage in eligible locations
• Permanent work from home
• Immediate hiring