Executive Office Administrator

Executive Office Administrator

Company:

Boeing Middle East Regional Office

Business Support Services – Executive Office Administrator (UAMLID)

Boeing Saudi Arabia is looking for an experienced Executive Office Administrator to join our business support team in Riyadh, Saudi Arabia.

The successful candidate should have extensive hands-on experience of different aspects of the Office Administrator role. The successful candidate should be able to develop solutions to a variety of complex problems; independently using resourcefulness and intuition to create appropriate solutions using established company policies, practices, and procedures as a guideline.

The Executive Office Administrator will report to the President of Boeing Saudi Arabia.

Job Description Summary

• Coordinates and processes domestic and international business travel arrangements
• Monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
• Collects and compiles data to provide visibility of status for traveler's review and/or signature.
• Creates, edits and maintains electronic and written communication.
• Tracks and maintains information relative to department and business operations.
• Verbally communicates a wide variety of information to multiple audiences. Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.
• Prioritizes and schedules management-level employee time and availability for efficient use of time.
• Tracks and maintains designated conference room schedules for availability and efficient use of resources.
• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
• Orders and maintains office supplies.
• Plans and implements logistics for senior executive level internal and external events.
• Provides guidance to less experienced employees. Works under minimal supervision. Job Description

Position Responsibilities:

• Manages and maintains the President of Boeing Saudi Arabia’s work schedule.
• Coordinates and processes domestic and international business travel arrangements for the President of Boeing Saudi Arabia.  
• Monitors designated business traveler's logistics, generates expense reports and assists in reconciling and verifying corporate credit card charges to ensure timely and accurate reimbursement.
• Collects and compiles data to provide visibility of status for traveler's review and/or signature.
• Manages phone calls, communications, and correspondence (e-mail, letters, reports, presentations, proposals...etc...) including the President’s when needed.
• Records and transcribes minutes of meetings, coordinates and follows up on action points.
• Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.
• Ensures proper management of electronic and manual filling systems.
• Tracks and maintains information relative to department and business operations.
• Verbally communicates a wide variety of information to multiple audiences.
• Prioritizes and schedules management-level employee time and availability for efficient use of time.
• Plans and implements logistics for senior executive level internal and external events.
• Tracks and maintains designated conference room schedules for availability and efficient use of resources.
• Ensures effective running of office and facilities managements including procurement of office supplies and logistics.
• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
• Meets and welcomes President’s visitors.
• Provides guidance to less experienced employees.
• Responds to out-of working-hours emergencies.
• Builds good relationships with internal and external stakeholders, coordinate for any delegation of tasks and ensures accomplishments.

Basic Qualification (Required Skills/Experience):

• Prior experience as an office administrator, office assistant or relevant role
• Demonstrable mastery of written and spoken English (this will be tested onsite)
• Excellent organizational, prioritization and leadership skills
• Excellent knowledge of MS Office
• Works under minimal supervision

Preferred Qualification (Desired Skills/Experience):

• Qualification in Office Management or Business Administration
• Qualifications in secretarial studies will be an advantage
• Familiarity with office management procedures

Typical Education & Experience:

Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.).

This position does not offer relocation or immigration support for non-residents.  Candidates must live in the immediate area or relocate at their own expense.

This requisition is for an international, locally hired position in Riyadh, Saudi Arabia. Benefits and pay are determined at the local level and are not part of Boeing U.S.-based payroll and will commensurate with experience and qualifications and in accordance with applicable Saudi Arabia law. Employment is subject to the candidate's ability to satisfy all Saudi Arabia labor and immigration formalities

Language Requirements:

Not Applicable

Education:

Not Applicable

Relocation:

Relocation assistance is not a negotiable benefit for this position.

Security Clearance:

This position does not require a Security Clearance.

Visa Sponsorship:

Employer willing to sponsor applicants for employment visa status.

Contingent Upon Award Program

This position is not contingent upon program award

Shift:

Not a Shift Worker (Saudi Arabia)