Assistant Archivist, M+ Museum

M+ is a museum dedicated to collecting, exhibiting, and interpreting visual art, design and architecture, moving image, and Hong Kong visual culture of the twentieth and twenty-first centuries. Located in Hong Kong’s WestK, we are one of the leading museums of modern and contemporary visual culture in the world. The museum reflects our unique time and place, building on Hong Kong’s historic balance of the local and the international to define a distinctive and innovative voice for Asia’s twenty-first century. 

This is a fixed-term contract position of 2-year with possibility for renewal subject to organisational needs and individual performance.

You Will Be Responsible For:

• working closely with the Collection Archivist on the set up of new procedures aligning to museum /cultural institutions’ practices, actively contributing to their continuous development, influencing and engaging relevant stakeholders for buy-in;
• supporting the supervisor on the daily supervision of Archives Assistants’ work, and directly managing the work of contracted staff and interns on particular projects;
• leading and working with other M+ teams in the planning and implementation of digitisation, cataloguing, and/or exhibition projects; ensuring the projects are delivered according to agreed timeline and within budget;
• contributing to the acquisition process, supporting the assessments and the documentation of new archival acquisition proposals ;
• arranging, describing, and preserving archival collections acquired as part of the M+ Collection Archives and the Institutional Archives, including setting up cataloguing projects involving contracted staff and other museum stakeholders;
• working with Library and Archives team members on the coordination of the Archives side of the M+ Research Centre including daily operations, and proposing the development of procedures or protocols based on the operational needs of the facility; and
• Performing any other duties from time to time as reasonably assigned by M+.

You Should:

• possess a recognised degree or post-graduate degree equivalent in archives or records management, library / information science with a specialisation in archives or records management;
• have at least 3-5 years of relevant experience working with archives in an archives, library or museum, or in a records management position;
• have extensive experience in the use of database systems and data standards to catalogue and manage archives
• have proven experience in the physical management of archival material, including putting in place preservation procedures and working with preservation equipment suppliers;
• have experience in managing projects, working with cross-museum stakeholders, incl.  digitisation, outreach programmes, etc;
• have exposure in building relationships to ensure compliance with archives and records management procedures in a large organisation;
• be a confident self-starter with an ability to take the initiative to initiate and progress projects, while keeping the larger goals of the organisation in mind; and
• be proficient in written and spoken English and Chinese, including the ability to write and present confidently in both languages.

For interested parties, please submit your application with detailed CV on or before following date. Applicants are encouraged to submit their applications as soon as possible. The review of applications will continue until post is filled.

22-09-2025

Data collected will only be used for job application processing. Your data may be accessed by our appointed recruitment consultants who have agreed to keep confidence of all personal data in not less than the standards applicable to us. Applicants not being invited for interview within 4 weeks from the submission date may assume their applications unsuccessful.

All related information will be kept up to 24 months and all personal data will be destroyed afterwards.

For more information, please visit https://www.westk.hk or contact:

Crystal Yu/+852 22000114