Senior Executive/Assistant Manager

[What the role is]

This role is in the School of Humanities & Social Sciences/Resource Management.

[What you will be working on]

• Provide secretariat support to the Director to ensure effective meeting coordination, documentation, and follow-up actions.
• Support administrative tasks related to resource management (e.g., human resources, finance, procurement, publicity, and outreach) to enable smooth operations and compliance with organizational processes.
• Automate administrative work processes using digital tools to improve efficiency and reduce manual effort.
• Develop operational documents such as templates, notices, and instruction guides using digital tools to standardise processes and facilitate clear communication.
• Conduct simple surveys and summarize survey findings using digital tools to provide insights for process improvement.
• Contribute to a variety of administrative tasks as needed, to gain broader exposure and support the evolving needs of the of the School.

[What we are looking for]

• Qualification in any discipline, with at least 3 years of relevant work experience.  
• Strong proficiency in Microsoft Office (especially Excel).
• Familiarity with Microsoft Power Apps (particularly Power Automate) to create task automations.
• Preference for candidates with ability to craft effective prompts for Gen AI tools (e.g. Chat GPT), design simple surveys using platforms such as MS Forms, QuestionPro, or practical knowledge of using Canva
• Good written and verbal communication skills.
• A strong team player with a collaborative mindset.
• Adaptable and willing to learn new digital skills and/or AI Tools.