Administrative Assistant - Land Use Planning

The Administrative Assistant position role is perfect for someone who thrives in a fast-paced environment, enjoys supporting others, and takes pride in ensuring details are accurate and on time. This individual will be the point of contact for guests and vendors and will provide administrative support to our internal teams.

Pay is DOE: $26-$30/hr

*The pay range offered to the successful candidate will be determined by various factors, including job-related knowledge, skills, and experience. Compensation decisions are made based on the specific details and circumstances of each position and candidate.

What we offer at Barghausen:

• COMPENSATION– Competitive wages and bonus programs
• RETIREMENT– We offer a great 401(k) match to help you invest in your future and grow your retirement savings with confidence.
• HEALTHCARE– Excellent health benefits, life insurance options, and supplemental benefit options, giving you the flexibility to choose the coverage that best fits your needs and lifestyle.
• VACATION– Generous PTO time to help you recharge, relax, and maintain a healthy work-life balance.
• PERKS– Team bonding activities, sporting event tickets, company-paid gym memberships, half-day Fridays during summer months + much more!
• WORK-LIFE BALANCE– A flexible work environment that supports a healthy work-life balance, whether you’re in the office, working remotely, or somewhere in between.
• PAID PARENTAL LEAVE –Four weeks of fully paid parental leave to give you time to bond with your new addition and support your growing family.
• TUITION REIMBURSEMENT– Advance your education with support! We offer tuition reimbursement to support your learning journey.

Administrative Assistant Job Responsibilities:

• Provide administrative support to Planning Department staff as needed to help with project management, recordkeeping, and tracking.
• Finalize documents using Word and other programs, ensuring they meet company formatting and grammar standards – including letters, memos, reports, spreadsheets, and more.
• Maintain organized records of applications, permits, licenses, and related correspondence.
• Save submittals, letters, and approved permits as PDFs according to company standards.
• Complete agency-related documents such as application forms, licenses, checklists, bonds, and reports as required.
• Coordinate contracts, forms, and schedules with outside consultants, vendors, and regulatory agencies.
• Prepare cover letters, application forms, and compile technical reports, plans, and other materials needed for agency submittals.
• Update and manage spreadsheets, task lists, memos, and other materials related to internal programs.
• Support internal project administration by setting up new project numbers, organizing billing reports, preparing/tracking contracts, and following up on outstanding invoices.
• Participate in meetings to review project updates, receive assignments, and take meeting notes as necessary.

Administrative Assistant Job Requirements:

• Associates and/or bachelor's degree preferred but not required
• Any combination of related business coursework, administrative certification or record keeping
• Proficiency with Word, Excel, and similar programs – strong spelling and grammar
• Strong attention to detail, concentration, and flexibility (to switch between multiple tasks quickly as needed)
• Interpersonal excellence
• Perform required duties accurately and in an efficient manner
• Excellent time management skills

About Us:

Barghausen Consulting Engineers, a Division of Core States Group, is one of the Northwest's leading multi-disciplined service firms offering civil engineering, land surveying, land use planning, and other related services. We are a growing company with over 650 employees and 24 total office locations under the Core States Group brand. We have an excellent reputation in the Puget Sound area and work extensively throughout the Western United States, while also providing services for nationwide client programs. Our clients are mostly private developers and are some of the nation's largest and most respected homebuilders, industrial developers, retailers, and petroleum companies.