Construction Recordkeeper I or II - Fort Bend Area Office

Be part of a team that keeps our construction projects running smoothly and our contractor payments accurate. As a Construction Recordkeeper, you’ll help manage monthly estimates, reporting tools, and documentation that keep projects on track. We’re looking for a team player with sharp attention to detail. Bonus points if you have construction experience, know your way around SiteManager, or have handled recordkeeping before. This is your chance to combine precision with teamwork — and play a key role in building the future of Fort Bend’s roadways.

The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level and all other appropriate factors, and based on business needs.
 

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

• For a complete list of our total compensation package please visit our website at: Total Compensation Package
• To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Construction Recordkeeper I

Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to original agreement; monitors records to verify compliance with state and federal laws and determines payments due contractor for work completed. Work requires contact with contractors. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Construction Recordkeeper Ii

Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to original agreement; monitors records to verify compliance with state and federal laws and determines payments due contractor for work completed. Work requires contact with contractors. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Essential Duties:

Construction Recordkeeper I

• May attend pre-construction meetings to instruct contractor's bookkeeper on record-keeping procedures.
• Monitors contractors' compliance with federal requirements related to Equal Employment Opportunity and wages.
• Monitors on-the-job training program and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required monthly reports.
• Prepares and submits monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.
• Prepares and types correspondence, reports, supporting documents and files.
• Maintains filing structure for each construction project within assigned area.
• Performs other job responsibilities as assigned.

Construction Recordkeeper Ii

Includes all essential duties listed for Construction Recordkeeper I as well as:

• Maintains liaison with construction inspectors and contractor's staff to ensure project records accurately reflect changes and agreements.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Construction Recordkeeper I

Education: High School Grad or Equivalent in general education.

Experience: No experience required. (Experience can be satisfied by full-time or prorated part-time equivalent). Related college education or relevant technical training may be substituted for experience on a year-by-year basis. Substitutions for Minimum Qualifications 

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Construction Recordkeeper Ii

Education: High School Grad or Equivalent in general education.

Experience: 1 year in Recordkeeping, bookkeeping, or other related experience. (Experience can be satisfied by full-time or prorated part-time equivalent). Related college education or relevant technical training may be substituted for experience on a year-by-year basis. Substitutions for Minimum Qualifications 

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Competencies:

Construction Recordkeeper I

Some Knowledge Of:

• Equal employment opportunity guidelines

Proficient Skill In:

• Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
• Reading and interpreting applicable plans, schematics, blueprints and maps
• Using standard office equipment
• Using computers, applicable programs, applications, and systems
• Maintaining a safe and effective working relationship with others

Construction Recordkeeper Ii

Includes all essential duties listed for Construction Recordkeeper I as well as:

Considerable Knowledge Of:

• Equal employment opportunity guidelines
• DBE, HUB, SBE
• Proficient skill in:
• Analyzing issues, facts, and available information to develop logical solutions; researching inconsistencies of facts or data; drawing correct inferences from information and making recommendations that support business decisions
• Preparing and maintaining confidential and sensitive records, files, and reports
• Communicating technical information effectively

Physical Requirements And Working Conditions:

Construction Recordkeeper I and II

• Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools
• Repetitive Motion - substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity - work includes data/figures; view a computer screen; extensive readingConditions of Employment:Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT) 

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. 

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information