Specialist- Project Finance

Project Finance

— Provide efficient Project Finance services on a day to day basis; working on a portfolio of

projects (varying number of projects of different $ values at any given point in time)

— For assigned project(s), manage and analyse the collection, recording, and allocating of project costs,

ensuring accurate project revenue recognition calculations, and communicating project financial 

performance and profitability to project/program management

— Responsible for lifecycle project accounting from creating project accounts in the ERP, to tracking 

projects and project budget, validating invoicing, project close-out, and reconciling overall project 

payables and receivables to project budgets

— Partner with the Project Manager and project team to establish the project budget, updating budgets, and

making project accounting recommendations as needed when contract modifications or budget changes 

arise (including LGL-05 compliance)

— Assist with subcontractor set-ups in UBW, subcontractor agreements a nd raising requisitions/POs in UBW

+ receipting invoices; sound knowledge of subcontractor policy and WSP’s standard subcontractor/sub 

consultancy agreements; work closely with Procurement team . This includes evaluating subconsultant 

invoice submittals for accuracy.

— Provide labour rates where required; transfers hours/expenses following company’s policies/procedures

utilising shared services/GBS team

— Initiate invoicing requests with the GBS team incl. all necessary supporting documentation; maintain

billing information to ensure correct submission of invoices and follow up with project team/client/WSP 

AR on late payments

— Monitor key indicators and proactively assist in resolving project exceptions in a timely manner to keep 

overall exception count low (exceptions (not limited to): cost overruns, hard limits, costs but no budget, 

(aged) WIP (positive/negative), aged AR)

— Assist with other queries from the business as they arise (this may include informing them of the correct

contact person)

— Verify contract and change order characteristics for projects that are small-medium-sized and/or of a

moderate-level of complexity, including reading and interpreting contract language, billing requirements, 

modifications, purchase orders, and subcontract/consultant terms

Reporting and Analysis

— Utilising UBW, Power Bi (and other tools as required) to produce (internal and/or external) reports on a

regular basis, analyse reports (cost trackers and other project specific reports) to monitor actual 

expenditure vs. approved budgets; highlight any variances/issues to Project Managers and Commercial to 

assist in minimising financial risk to the business

— Investigate any variances or issues that may arise on a project and resolve with relevant support from other 

business sections (e.g. working closely with AP, AR, Procurement, HR and Payroll, Financial Systems

group)

— Attend project-related meetings to inform the team regarding the current status of project financials,

articulating problem projects and following up on any identified actions as discussed

— Assist with proposal costings where required

— Create and submit client or panel reports related to projects

Compliance and Control

— Ensure the project accounting and administrative setup is in accordance with revenue recognition policy ,

Delegation of Authority and compliant with SOX 52-109

— Ensure Project data is accurate in UBW, including budgets, project credentials and WBS structure. Ensure

checks are in place for data integrity

— Assist with internal and external audits, e.g. collate documentation within required timeframes, utilising

GBS to extract details

— Adhere to the Project Accounting guidelines and other processes and procedures implemented across the

PFS team

Training and Development

— Complete relevant and mandatory training

— Knowledge of IMS and WSP procedures and policies to educate self and others; provide training to new

staff where required, e.g. assist with training new PFS team members, project teams in the use of UBW, 

Power Bi, cost trackers etc.

— Identifying/Suggesting Project Finance processes/procedures associated with projects;

share successes with the PFS team

— Contribute to the Project Finance Team and actively share knowledge; chair team meetings

as required

— Ensure you stay up to date with the latest processes, policies, procedures and team updates by being an

active member on the Project Finance Teams page

Key Competencies

Mandatory Skills

• At least 3+ years' experience within Project Finance, including maintaining financial data in an ERP 

— Working knowledge of project accounting principles, practices, and methods and their application to project work-related issues.

— Analytical mindset with an ability to exercise sound independent judgement in evaluating situations and

making decisions with financial implications to the company

— Effective interpersonal and communication skills when interacting with others, expressing ideas effectively and professionally to a financial and non-financial audience

— Ability to learn new techniques, perform multiple tasks simultaneously, follow instruction, work independently, and comply with company policies

— Effective self-leadership with attention to detail, results orientation, and managing multiple priorities in a dynamic work environment

— Ability to productively work with remote teams and build strong relationships with line manager, PFS’s, Project Managers and Commercial

— Critical thinking and problem-solving skills required to apply learned subject matter and technical knowledge to reach conclusions from data collation, documentation, statistical analysis, and arriving at the most effective, economical, and logical solution

Desired Skills

• Proficiency with technical writing, office automation and accounting software, technology, math principles, spreadsheets, MS Excel, pivot tables, formulas, data format/sort/f ilter, VLOOKUP, predictive models, and tools 

Tertiary degree in relevant field (commerce, accounting, finance, business administration) 

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally, in 550 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.

At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise.

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Inspired by diversity, driven by inclusion, we work with passion and purpose.

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At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

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Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.

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