Administrative Services Manager I - Library

Job Description Summary

Department - County Free Library

Job Description

Open To Current Pima County Employees Only

Job Type: Classified

Job Classification: 5394 - Administrative Services Manager I

Salary Grade: 13

Pay Range
Hiring Range: $59,675 - $71,614 Annually   
Pay Range: $59,675 - $83,553 Annually   

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
• Pay Range is the entire compensation range for the position.

The Administrative Services Manager I is responsible for managing, planning, and coordinating the administrative and support operations of a department or designated operating unit. This positions areas of responsibility may include, but are not limited to, budget and finance, purchasing and warehouse management, personnel, training and safety, or other administrative and support functions. This classification is distinguished from the Administrative Services Manager II, which oversees a broader scope of operations, including multi-functional work units, and has responsibility for supervising professional staff and unit supervisors.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Manages and administers, and plans administrative or support services or operations, including fiscal and general administrative functions as they relate to area of assignment;
• Manages, administers and coordinates internal services or support functions for a department or specific functional unit;
• Manages the acquisition, storage and distribution of supplies and equipment to support unit or department activities;
• Develops or participates in the development of departmental related policies and procedures and implements same as they relate to area of assignment;
• Interprets unit or department policies and operational procedures and reviews current and proposed new or changed rules, regulations or related materials for impact on unit, division, or department management or operations, and recommends changes to management;
• Develops and implements new procedures for both short- and long-term plans to improve efficiency, productivity and operating economy of areas of assignment;
• Provides input to and assists in the development and design of automated information systems;
• Coordinates the collection, reporting and documentation of data for assigned activities through affected supervisors and division managers and composes and writes reports concerning activities of areas of assignment;
• Oversees the development, submission, maintenance and archiving of County/state/ federal-mandated reports, forms, and records;
• Directs formal training and development programs for assigned staff, County employees, or community or public interest groups;
• Supervises, trains and evaluates support staff and coordinates the activities of area of assignment;
• Reviews work of staff to ensure accuracy of documents and adherence to policy;
• Represents the department/division by interacting with various County, federal, and state departments, agencies, private industry, contractors, and public committees to assist in accomplishing department and unit goals.

Minimum Qualifications:

Bachelor’s degree from an accredited college or university with a major in public or business administration/management, purchasing, material management, accounting, occupational training, engineering or a related field as determined by the department head at the time of recruitment AND three years of supervisory experience in public or business administration or in one of the identified fields.

(Relevant experience and/or education from an accredited college or university may be substituted.)

Or:

Five years of professional level experience in any of the identified fields that includes at least three years of supervisory or managerial experience.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Minimum three (3) years of experience working in a library setting.
• Minimum five (5) years of supervisory experience.
• Minimum one (1) year of experience using Workday accounting systems and processes.
• Experience using analytics to process large amounts of data to generate accurate reports for decision making.
• Experience with/knowledge of bookkeeping and/or accounting practices.
• Experience with/knowledge of Generally Accepted Accounting Principles (GAAP) to ensure compliance and accuracy in financial statements.

Selection Procedure: 
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. 

Supplemental Information:

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. 

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. 

Working Conditions: Working conditions will be determined by the position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.