Senior Advisor

Company Description

The House of Commons Administration delivers outstanding services to Members of Parliament and their employees in support of parliamentary democracy. Our success is made possible by our talented and dedicated workforce. We leverage diversity in all its forms and recognize that everyone has valuable contributions to make and the potential for individual growth. If you dream of joining an organization that is small enough for you to be noticed, but big enough to provide you with a meaningful career, then we want to hear from you!

Job Description

The House of Commons Office of the Clerk is currently looking to staff the Senior Advisor position. The purpose of this recruitment and selection process is to staff the position on a long-term basis, for a period of two (2) years with the possibility of an extension.

This recruitment and selection process is restricted to employees of the House of Commons Administration who currently work at the ADG-C or IPG-C levels and above, or who have previously held acting assignments at the ADG-C or IPG-C levels for more than 90 days.

In this role, you are accountable for overseeing and coordinating the day-to-day office management activities for the Office of the Clerk including the Clerk's Management Group meetings, ensuring the effective and timely review and processing of all information, files, correspondence, request for approvals and other administrative aspects linked to the Clerk's responsibilities and accountabilities.  

These responsibilities include the supervision of the senior administrative coordinators and senior administrative assistant to the Office of the Clerk and to the Board of Internal Economy Secretariat. You are also responsible for personally engaging Members of Parliament and senior management of the House of Commons to address a wide range of operational and administrative matters, issues and complaints, and to research and seek solutions that effectively address issues on behalf of the Chief of Staff and Clerk. 

Top Reasons to Join the Office of the Clerk:  

This is an opportunity to work in the epicentre of the House of Commons Administration. We are principally responsible for supporting the Clerk with advisory services, implementing direction and initiatives and liaising with service areas to coordinate all necessary supporting activities. You will work directly in support of the Members of Parliament and their employees on various requests and projects. The Senior Advisor position is a critical role in ensuring exemplary service standards and stewardship of information to the House of Commons Administration. 

• Training and development opportunities
• Work-life balance /35-hour workweek
• 4 weeks’ vacation (minimum) 

Qualifications

Education :

• University degree from a recognized institution or a post-secondary diploma with an acceptable combination of experience.

Experience :

• Knowledge of the business environment of the House of Commons and the services provided to Members;
• Experience in the coordination and delivery of services;
• Experience in analyzing and synthesizing reference material and preparing written documentation (i.e. briefing notes, official correspondence and reports);
• Experience managing multiple projects and activities concurrently with tight deadlines;
• Experience in interacting and collaborating effectively with diverse stakeholder groups and partners;
• Experience in facilitating solutions to sensitive operational matters.
• Experience in leading teams;
• Experience in dealing with high-profile clients.

Assets :

• Knowledge of and/or experience with any of the following: presenting to CMG, supporting MP's and their staff, representing senior management on corporate working groups;
• Presenting briefings and expert recommendation to senior management, advising on rules of procedure, driving change initiatives.

Additional Information

We are committed to creating an inclusive workplace by providing a barrier-free recruitment and selection process. If you have an accommodation request, require material in an accessible format, or need additional support with the application process, please contact Recruitment and Selection Services at HOCCareers-CarrieresCDC@parl.gc.ca.

Each bilingual position is assigned a linguistic profile that identifies the level of second language proficiency for reading comprehension, written expression and oral interaction required. The profile for this position is CCC. Consideration may be given to candidates with other linguistic profiles. 

We invite you to save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.

Qualified candidates may be considered for future vacancies for this role or for other similar and/or related roles on an indeterminate and/or fixed term basis.

Learn more about us! Visit Ourcommons.ca.

To learn about our hiring process, visit Eligibility and Selection.