Executive Assistant to the CEO

Role Overview

We’re looking for a highly motivated Executive Assistant to act as a partner to our CEO. This critical role will serve as a force multiplier for our leadership team. The ideal candidate is proactive, resourceful, and exceptionally organized, thriving in fast-paced, ambiguous environments while ensuring seamless execution and communication for the executive office.

Key Responsibilities

• Provide comprehensive administrative support—complex calendar management, travel arrangements, expense reporting, and more.
• Serve as gatekeeper and primary contact, managing internal and external communications with professionalism and discretion.
• Prepare and coordinate materials, agendas, and follow-ups for key meetings.
• Foster positive relationships and collaboration with team members, partners, and stakeholders.
• 7+ years of Executive Assistant experience supporting C-level executives, ideally in high-growth startups.
• Exceptional organizational skills and the ability to juggle multiple priorities in a dynamic environment.
• Strong problem-solving skills and a proactive bias toward action.
• Excellent communication and interpersonal abilities for working with both technical and non-technical teams.

Qualifications

• Comfort with ambiguity and rapid change.
• Unquestionable integrity and discretion in handling confidential information.

Why Join Us?

• Mission-driven, fast-moving, and collaborative culture.
• Close partnership with founders and leadership to shape Reflection’s trajectory.
• Daily collaboration with world-class researchers and engineers.
• Competitive compensation, equity, and benefits.