Executive Officer (holding the functional title of Assistant Manager)

Executive Officer (holding the functional title of Assistant Manager) in the Critical Care Medicine Unit, School of Clinical Medicine (Ref.: 533048) (to commence as soon as possible, on a two-year fixed-term contract with contract-end gratuity and University contribution to a retirement benefits scheme, totaling up to 10% of basic salary, with the possibility of renewal subject to funding availability and satisfactory performance)

We are seeking a dedicated and detail-oriented Executive Officer to support the Critical Care Medicine Unit (CCMU).  The successful candidate will play a vital role in managing research project, financial, human resources, and administrative tasks to ensure smooth operations of the unit.

Main Responsibilities:

• Providing support for research administration activities, such as grant management, tracking research progress, and coordinating research-related documentation;
• Assisting with departmental Human Resources functions, including staff recruitment, onboarding, and personnel administration;
• Financial management including financial reporting, budget monitoring, procurement, and claims processing;
• Planning, coordination, and execution of projects, events, and initiatives, including budgeting, marketing, logistics, and reporting;
• Maintaining effective relationships with internal and external stakeholders;
• Administrative duties such as office space planning, office administration, and support for daily operations.

Requirements:

• Bachelor’s degree with at least 8 years of full-time relevant experience, preferably in tertiary institutions;
• Excellent command of written and spoken English and Chinese;
• Proficiency in essential productivity and design tools, including Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Creative Cloud (Photoshop, Illustrator), and other relevant software;
• Strong organizational, interpersonal, and communication skills. Self-motivated, a team player with keen attention to detail;
• Ability to work independently, manage multiple priorities, and perform under pressure to meet deadlines.

Shortlisted candidates will be invited to attend an interview and/or written test.

A highly competitive salary commensurate with qualifications and experience will be offered. Other benefits include annual leave, medical benefits and free access to on-campus gyms and libraries.

The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date C.V.  Review of applications will start as soon as possible and continue until September 15, 2025, or until the post is filled, whichever is earlier.