Administrative Assistant I

Job Description Summary

Organization's Summary Statement:
The University of Maryland Eastern Shore currently invites resumes for a full-time twelve-month position in the Physical Therapy department. The Administrative Assistant works under the supervision of the Department Chair.

Under general supervision, provides moderately complex administrative support to an individual, office, department or program. Work requires thorough knowledge of the organization and programs where assigned and involves moderate participation in the work of the supervisor. Incumbents have responsibility for office operations and function independently, where procedures have been established with moderate consequence of error.

Responsibilities:
•Assists in providing administrative support to the chair and department.
•Edits, formats, and revises a variety of documents and materials created by
others. Proofreads for grammatical, typographical and basic content errors.
•Composes responses to routine inquiries in accordance to general instructions.
•Develops, implements, and maintains paper and electronic filing systems which
meet department needs and satisfy requirements for retention and information
security. Enters, updates, and retrieves information as needed.
•Screens telephone calls and visitors, independently handles routine matters,
and forwards remainder to appropriate parties.
•Schedules and coordinates meetings and appointments. Prepares background
and support materials following general instructions. May attend meetings and
provide minutes.
•Makes travel arrangements following general instructions and campus
procedures. Performs necessary follow-up for vouchers, expense reports, and
reimbursements.
•Gathers and consolidates background information for reports, utilizing
available resources such as departmental files, policy and procedure
documents, Internet research, and communication with internal and external
contacts.
•Orders supplies and equipment. Oversees equipment maintenance.
•May assist with department budget, updating department accounts, and
creating routine reports.
•Performs other related duties as assigned.

Physical Demands:
•May require extended periods of standing, bending, stooping, sitting at desk.
•May require lifting up to 25 lbs.
•Requires communication with a variety of constituents externally and internally.
•Requires operation of a variety of office equipment.

Preferences:
•Three years of experience in providing administrative support and knowledge of generally accepted university office practices and procedures

Licenses/ Certifications: N/A

Minimum Qualifications

High School Diploma or GED AND 2 years experience providing administrative support.

Additional Job Details

Required Application Materials: Qualified applicants should submit a cover letter, resume, and the names of three current professional references (current or past supervisor) including e-mail address, and telephone number (current supervisor will not be contacted without the candidate’s prior consent). All applicants must apply using the new online application system. Please visit https://umd.wd1.myworkdayjobs.com/UMES to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.

Best Consideration Date: N/A

Posting Close Date: N/A

Open Until Filled: Yes.

Department

UMES-HLPR-Physical Therapy

Worker Sub-Type

Staff Regular

Salary Range

$45,375 - $50,000

Eeo Statement

UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are encouraged to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.

Diversity Statement

The University of Maryland Eastern Shore (UMES) is an equal access, equal opportunity institution fully committed to diversity in education and employment. All students, employees, and the campus community at UMES are valued, respected, and have the opportunity to receive an equitable experience in an inclusive, welcoming environment of openness and appreciation.

Title Ix Statement

It is the policy of the University of Maryland Eastern Shore (UMES) to comply with Title IX of the Education Amendments of 1972, which prohibits discrimination (including sexual harassment and sexual violence) based on sex in the University's educational programs and activities. Title IX also prohibits retaliation for asserting or otherwise participating in claims of sex discriminations or harassment.