Executive Assistant/Senior Administrator

Job Title: Executive Assistant/Senior Administrator

Location: Burnaby – Hybrid

We’re looking for a savvy, solutions-oriented Executive Assistant / Senior Administrator to support the VP of Sales, Western Canada. This is more than just a support role—it’s about being the go-to person who brings order to complexity, thrives under pressure, and takes pride in creating solutions that keep the business moving.

You’ll need to be highly organized, resourceful, and comfortable managing a demanding calendar, creating high-impact PowerPoint presentations, and supporting a fast-paced sales organization. This role is output-driven—there may be times you’ll work beyond typical hours to deliver results, but you’ll have the autonomy to own your day and your outcomes.

Key Responsibilities:

• Provide high-level administrative and confidential support to the VP of Sales.
• Proactively manage a dynamic calendar, resolve conflicts, and coordinate meetings.
• Own the organization and maintenance of documentation and initiate follow-ups.
• Keep shared office spaces organized, presentable, and up to date.
• Conduct independent research to support decision-making.
• Plan and execute internal and off-site meetings and events.
• Analyze and compile information into clear, impactful presentations.
• Communicate updates, processes, and changes effectively across teams.
• Maintain inventory of branded merchandise and office supplies.
• Support the broader management team and help ensure smooth daily operations.

What You Bring:

• 4+ years of experience supporting senior or C-level executives in a fast-paced environment.
• 6+ years in administrative roles with strong exposure to executive leadership.
• A high level of discretion, professionalism, and attention to detail.
• Strong communication skills—both written and verbal.
• Expert proficiency in Microsoft Office, especially PowerPoint, Excel, and Word.
• Ability to multitask and prioritize effectively under tight deadlines.
• Experience using productivity tools like Webex and working independently.
• A knack for process improvement and problem-solving with a proactive mindset.

Education:

• High school diploma required; college coursework or specialized admin training preferred.

YOU'LL LOVE WORKING HERE BECAUSE YOU CAN:

• Be yourself in a culture that values equity, inclusion, and belonging and creates a safe space for diverse perspectives and insights.
• Belong by joining one of nine Business Resource Groups where you can connect globally with networks and allies who share common interests and experiences.
• Grow your career in an agile, fast-paced environment with plenty of opportunities to progress.
• Continuously learn. Ongoing training, development, and mentorship opportunities for even the most insatiable learner.
• Be your healthiest. Best-in-class benefits start on Day 1 because healthy associates are happy ones.
• Balance work and life. Resources and flexibility to more easily integrate your work and your life.
• Focus on your mental health and well-being. We're here to provide exceptional service to our clients, and none of that happens without each of us taking care of ourselves and being there for one another.
• Join a company committed to giving back and generating a lasting, positive impact upon the communities in which we work and live. 
• Get paid to pay it forward. Company-paid time off for volunteering for causes you care about.

If you’ve made it down this far, we must ask: What are you waiting for? Apply now!

Visit: jobs.adp.com

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