Executive Assistant To CEO

About Us

Medcan Group is an Australian leader in the medicinal cannabis industry and have been at the forefront of medicinal cannabis cultivation, research and education in Australia since 2016. From commencement, Medcan Group has experienced significant growth and is forecasted to continue to grow and expand further into the Australian and overseas market.

Medcan Group’s success is not only due to its development and delivery of quality products and service, and our dedicated staff, but also being a values-based patient health outcome centred company. Due to the company’s growth, we have an exciting opportunity for a proactive and enthusiastic Personal assistant to support our CEO.

About The Role

We’re excited to offer a fantastic opportunity for a Personal Assistant to the CEO to join our dynamic and fast-growing team in Sumner. This full-time role is perfect for someone who thrives in a fast-paced environment and enjoys providing high-level support to senior leadership. You’ll work closely with the CEO to help ensure their day runs smoothly and efficiently, playing a key role in keeping operations on track. If you’re proactive, highly organised, and love the challenge of juggling multiple priorities, we’d love to hear from you.

Key Accountabilities:

Executive Support

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements across multiple inboxes (Work and Personal).
• Act as the primary point of contact between the executive and internal/external stakeholders.
• Prepare and format correspondence, reports, presentations, and meeting agendas.
• Assist in the preparation and coordination of board and leadership meetings, including minute-taking and action item tracking.
• Screen and direct incoming calls, emails, and correspondence.

Personal Assistance

• Manage personal tasks for the executive, such as appointments, household scheduling, event planning and gift coordination.
• Coordinate private travel, reservations, and logistics as needed.
• Ensure confidentiality and privacy across all personal and business dealings.

Organisational & Administrative Support

• Organise and maintain filing systems, both electronic and paper based.
• Monitor and manage subscriptions, and service accounts.
• Assist in budgeting, invoicing, and expense reporting.
• Support HR and team operations such as onboarding, internal events, or employee communications as required.
• Conduct research and compile briefing materials or reports.
• Provide support in organising building maintenance

Project & Event Support

• Coordinate logistics for internal and external events, workshops, and meetings.
• Assist with project timelines, tracking deliverables, and liaising with teams and contractors.
• Support strategic initiatives through research, follow-ups, and documentation.

What we’re looking for…

Skills & Experience:

• Minimum of 3 years’ experience in a Personal Assistant, Executive Assistant, or similar high-level administrative support role.
• Proven experience supporting senior executives, CEOs, or business owners in a fast-paced environment.
• Qualifications in Business Administration or a related discipline are desirable.
• Prior experience in the manufacturing or pharmaceutical industry is highly regarded.
• Outstanding organisational and time management skills, with the ability to manage competing priorities.
• Demonstrated discretion, reliability, and sound professional judgment.
• Exceptional attention to detail and a commitment to accuracy.
• Proactive mindset with the ability to anticipate needs and act with initiative.
• Excellent written and verbal communication skills.
• Tech-savvy, with advanced proficiency in Microsoft Office Suite, video conferencing platforms (e.g., Microsoft Teams), and digital collaboration tools.
• Familiarity with Canva or similar design platforms is an advantage, but not essential.

Why Join Medcan Australia?

• Onsite Gym
• Flexible Working practices
• Professional Development opportunities
• Employee Assistance Program for professional & personal support
• Monthly BBQs
• Weekly Pay
• 30% discount on company products
• Social events & company townhalls

How To Apply

To be considered for this role, please address the above selection criteria in a short cover letter, also add what you would like to achieve in this role and your career. Also, will be required to complete a psychometric assessment via this link - https://assessment.predictiveindex.com/4FFR/141bf365-c0c5-4086-9bbf-3201f0ef11ef?type=candidateba

Only successful applicants will be contacted. If you have any questions, please email hr@medcanaustralia.com.au