Marketing Executive Assistant

This is a remote position.

Client Timezone: Hong Kong (Asia-Pacific)

Join a thriving career and leadership coaching business that has been empowering professional women for over a decade. This established coaching practice serves clients both locally in Hong Kong and globally, helping women advance their careers and develop leadership skills. The business operates through multiple channels including podcasting, live events, group programs, and personalized one-on-one coaching. You’ll be supporting a mission-driven entrepreneur who is passionate about making a real difference in women’s professional lives while building a dynamic, growing business with diverse revenue streams.

This is an exciting opportunity to become the right-hand support for an established coaching business, combining marketing implementation with executive assistance. You’ll play a crucial role in managing the technical and marketing operations that allow this business to scale and reach more women worldwide. The role offers incredible variety, from podcast management and social media coordination to supporting program launches and platform migrations. You’ll work directly with the business owner, contributing meaningfully to a purpose-driven company while gaining exposure to all aspects of a successful coaching business. This position is perfect for someone who thrives in a dynamic environment and wants to make a tangible impact on a growing business.

• Manage end-to-end podcast operations including content distribution, uploading, and social media promotion across platforms
• Execute social media strategies for podcasting content and live events, ensuring consistent brand presence
• Handle comprehensive newsletter management and email marketing campaigns using ConvertKit/Kit platform
• Conduct strategic outreach activities to support business development and client acquisition
• Provide launch support for new programs, managing marketing funnels and promotional campaigns
• Lead technical platform migrations and troubleshooting (currently supporting transition from MemberUp to Circle)
• Support group program management, delivery, and participant engagement
• Manage one-on-one client scheduling and administrative tasks using Paperbell platform
• Execute content scheduling and social media management using Planoly and other marketing automation tools
• Provide general executive assistance to support business operations and growth initiatives

• Proven experience with marketing platforms and digital tools, particularly email marketing systems like ConvertKit
• Strong technical proficiency for platform migrations, troubleshooting, and learning new software quickly
• Background in podcast coordination, content management, or digital marketing preferred
• Familiarity with social media scheduling, content distribution, and online marketing strategies
• Exceptional organizational skills with ability to manage multiple projects and deadlines simultaneously
• Excellent written and verbal communication skills for client-facing interactions
• Self-motivated and able to work independently while maintaining high standards
• Experience supporting entrepreneurs, coaches, or service-based businesses is a plus
• Comfortable working in Asia-Pacific timezone, particularly Hong Kong business hours
• Enthusiasm for supporting women’s professional development and career advancement

• Permanent work from home
• Immediate hiring