Office Associate II - Frederick County, VA

Minimum Salary $38,956.00 Commensurate with experience

Job DescriptionThis position works in a variety of environments and may work individually or in combination with other employees. 
 
Employees are responsible for performing independently a wide variety of office support activities ranging from routine to complex following office and administrative practices, policies, and procedures. 
 
Answers phones, provides information, and refers caller to appropriate staff or community resource; greet visitors/customers, provides information, answers questions related to the operations of the agency and makes referrals to appropriate staff or community resource; Posts a verity of routine information and data to keep agency records; 
Sets-up, organize files, purges records, and maintains filing systems; Types correspondence, memos, reports and/or forms from rough drafts. clear copies, notes or recordings; Logs statistical or fiscal data in a variant of formats and generates reports; Collects and distributes information such as broadcasts, mail, and faxes; Research computer activity in mainframe and local computer applications; Runs mail using mail processor; Receives, sorts, and distributes mail to the appropriate party; and uses computer and office equipment to input, retrieve, verify, scan and research information.Minimum QualificationsWorking knowledge of office methods and procedures including office etiquette and administrative tasks such as answering a multi-lined phone and data entry; spelling punctuation, grammar, and basic English’ basic arithmetic; and office software systems including Microsoft Suite and the ability to learn agency-specific applications. 
 
Skills in operating a personal computer and associated business and agency software and operating a calculator and other office machines. 
 
Demonstrated ability to: understand and provide customer service to the public including assessing customer needs and meeting quality standards for services; work well with others, communicate effectively both orally and writing; follow written and oral instructions; file accurately; research files and organize information; understand, apply, and communicate office policies, procedures and services; multi-tasking; keep records and logs; deal with others using tact and courtesy; and developing good relationships with the public, customers, and co-workers. 
 
High school diploma supplemented with related clerical or administrative experience or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.Preferred QualificationsBilingual English/Spanish skills preferred. 
 
Associate degree or more post-secondary coursework in subjects such as human services, business or related field. 
 
Previous work experience in Virginia department of social services state or local level.Special RequirementsApplicants may be subject to a Criminal History Background search, Central Registry search, DMV/driving record check, and/or pre-employment drug screen. 
 
The investigation may include fingerprint checks (State Police, FBI), local agency checks, employment verification and references, verification of education (relevant to employment), credit checks (relevant to employment) and other checks requested by the hiring authority. 
 
All offers of employment are contingent upon satisfactory results of the required checks and screenings. 
 
May be required to report for shelter duty during community disasters and/or emergencies.Contact Information Special Instructions to ApplicantsApplications for this position must be submitted electronically through this website. Mailed, e-mailed, faxed or hand delivered applications will not be accepted. This website will provide a confirmation receipt when the application is submitted for consideration. Consideration for an interview is based solely on the information within the application/resume. Please refer to your HR Connect account for the status of your application and this position. Applications will be accepted on-line until 11:59 p.m. Friday, February 4, 2025NameDSS HR Phone540-665-5688Fax EmailDSS_HR@fcva.usAddress107 N. Kent Street 
3rd Floor 
Winchester, VA 22601

VDSS is one of the largest Commonwealth agencies, partnering with 120 local departments of social services, along with faith-based and non-profit organizations, to promote the well-being of children and families statewide. We proudly serve alongside nearly 13,000 state and local human services professionals throughout the Social Services System, who ensure that thousands of Virginia's most vulnerable citizen have access to best services and benefits available to them.