Sr. Proposal Manager

ECS is seeking a Senior Proposal Manager to work in our Fairfax, VA office.

The Sr. Proposal Manager is primarily responsible for managing complex, high-value proposals in support of ECS’ growth goals, strategic initiatives, and service offerings. This position is a highly visible role that works closely with executive leadership, account executives, capture professionals, solution architects, and operations/delivery managers and support staff. Duties are performed within a team environment with a focus on story-telling, quality, efficiency, excellence, and timeliness.

Responsibilities:

• Managing assigned proposal resources, such as proposal analysts, graphic designers, technical contributors, etc.
• Writing, editing, and/or enhancing proposal content, to include management approaches, transition plans, past performance citations, resumes, and quality plans.
• Editing content written by others.
• Ensuring compliance with solicitation.
• Resolving issues or escalating to higher management as needed.
• Coordinating among key stakeholders.
• Mentoring more junior members of the team, such as Proposal Analysts.
• Analyzing solicitations, developing clarifying and risk mitigation questions as needed.
• Lead and participate in collaborative sessions to define and refine win strategy, competitive assessments, and customer pain points or hot buttons.
• Ensure development and distribution of appropriate proposal-related documentation, including compliance matrices, adherence to style guides, annotated outlines, proposal schedules, writing guidance, and kick-off presentations.
• Establish and maintain communications among geographically dispersed proposal teams, including subcontractors, using collaborative tools such as SharePoint, Teams, and ECS' custom developed proposal automation tools/applications.
• Coordinate with the Contracts, Subcontracts, and Pricing managers and analysts on cost, contractual, and subcontracting proposal volumes to ensure appropriate schedules and inputs are met.
• Author appropriate proposal sections and help design graphic concepts.
• Work with Solution Architects and Subject Matter Experts to assist in the design of the technical solutions for the proposals, contributing as a “thought leader” for the team.
• Review proposal content for compliance and cohesiveness.
• Collaborate with other proposal managers to share best practices and lessons learned as well as recommend areas for improvement of ECS' proposal operations and processes.
• Envision the entire proposal, tie in the win themes, manage color reviews, run daily stand-up meetings, and recognize and mitigate risks.
• Provide weekly status reports.
• Perform post submission proposal closeout activities.
• Lead win/loss debriefing review sessions.

Qualifications

• Bachelor's Degree in English, Marketing, Communications, or similar field.
• 8+ years’ experience in Federal Proposal Development.
• Demonstrated experience managing $100M+ proposal efforts.
• Demonstrated experience managing and coaching oral proposals.
• Experience with leading and supporting complex proposals in the DoD, Federal Civilian, and or Intelligence Community sectors.
• Must work well under pressure and meet deadlines.
• Willingness and ability to learn ECS' custom Proposal Automation Tools.
• Leadership abilities, able to work with a variety of different proposal teams.
• Excellent organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to prioritize and manage a number of tasks or proposals simultaneously; able to be hands-on as well as strategic.
• Must exhibit a positive attitude, professional and ethical behavior, and cooperative demeanor.
• Communicate effectively with both senior executives and all ranges of proposal team members and contributors, as well as teaming partners.
• Strategic thinker with the ability to make the complex simple.
• Demonstrated ability to counsel and effectively influence others with and without authority; strong interpersonal skills and the ability to interface with all levels of management; ability to project a confident leadership image to peers, subordinates and executive management.
• Exceptional skills in Microsoft Word, Microsoft Excel, PowerPoint, Outlook, and Teams.