Student Worker - Accounting Student Employee - Controller's Office - BC

Job Title: Student Worker - Accounting Student Employee - Controller's Office - BC

Job Classification: Business Operations, Student

Department: Financial Services

Hiring Manager: Carmen Nevarez

Contact: Carmen_Nevarez@baylor.edu

Work Schedule: 20 HPW, Monday-Friday, between the hours of 8am and 5pm. 

Desired Length of Employment: Fall 2025/Ongoing

Pay Rate: $12

Key Components:

• In a student employee capacity, may perform or assist with specialized business or operational functions that contribute to departmental goals and initiatives.

Job Description:

The offices and departments of Financial Services support the mission of Baylor University by providing financial services to Baylor students, faculty, staff, and other constituencies. The purpose of Financial Services is to record accurate and timely entries to the University's accounting system, to maintain the system of fixed assets, and to provide timely and accurate financial statements and reports.

Job Summary:

This position supports Baylor and Financial Services by

Assisting with proofing University financial reports and schedules. 
Other duties may include large accounting reconciliations and identifying variances such as monthly utility analysis; assisting with building square footage analysis; documenting internal controls and procedures; and identifying and assisting staff in implementing accounting efficiencies.

Researching discrepancies and report findings; coordinating with accounting staff, the journal vouchers remaining which are not posted by the JV cutoff in order for a timely start of the monthly closing process.

Assisting project directors and staff with special projects as needed.

Reconciling University balance sheet and clearing accounts as assigned, exercising judgment and suggesting corrections.

Preparing daily, monthly, quarterly, annual, and "as needed" routine and non-routine journal entries for the University; recording year-end closing non-routine accounting and financial entries and report; analyzing, recalculating, and adjusting entries as needed for closings.

Provide overall office support, greet visitors, as needed.  

M-F 8am - 5pm flexible depending on student's schedule.

Please note the Controller's Office observes a "Business Casual" dress policy.

Job Functions

• - Prepare journal entries as needed 
• - Prepare general ledger journal entries as needed 
• - Prepare transactions within subledgers as needed 
• - Prepare supporting schedules for University audits as needed 
• - Research and investigate variances as needed.

Learning Outcomes

The successful candidate for this position will have the opportunity to gain hands on accounting experience of a non-profit organization.  They will have the rare chance to assist the University's accounting department as they prepare for the University's annual audit and fiscal year-end.  The more the student is willing to put into their work and prove themselves, the more the department will entrust work to them and invest in this unique learning opportunity.

Required hard / specialized skills 
The successful candidate will be an Accounting major in the Accounting Master's program.  Individual must possess advanced skills in creating complex Excel spreadsheets and Word documents.  Some exposure to Oracle is preferred, but not required.

Required soft skills     
The successful candidate will have the ability to manage confidential materials with discretion, will have the skill set to identify overall objectives of the department and corroborate to give value added feedback and provide quality problem-solving as necessary.

• Desired Major - Accounting
• Employer: Baylor University
• Work Location: Clifton Robinson Tower, Suite 670
• Work Address: 700 S. University Parks Drive, Waco, TX 76798