Administrative Assistant I - 527368

Pay Grade/Pay Range:  Minimum: $16.63 - Midpoint: $19.95 (Hourly N3)

Department/Organization: 505164 - Sign Shop

Normal Work Schedule: Monday - Friday 8:00am to 5:00pm

Job Summary: The Administrative Assistant I provides administrative support for the operations of unit. Performs routine and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Greets customers in person and corresponds by email and phone to gather details of jobs, production requirements, and scheduling. Purchases materials, products, and supplies for staff and supervisors with P-card. Works with off campus vendors to coordinate orders and deliveries. Works with staff to enter orders into MIS and tracks orders as necessary. Reconciles P-card monthly. Shares responsibility for cash register operation and balancing.

• Required Minimum Qualifications: High school diploma or GED or higher.
• Skills and Knowledge: Great customer service and communication skills. Proficient computer skills.
• Preferred Qualifications: Experience in signage. Experience with Microsoft Office suite. Experience with graphic design software.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.