Administrative Assistant III - Oculoplastic Ophthalmology, Westwood

General Information

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Work Location: Los Angeles, CA, USA Onsite or Remote Fully On-Site Work Schedule Monday-Friday 8am-5pm Posted Date 08/27/2025 Salary Range: $30.36 - 43.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 26357

Primary Duties And Responsibilities

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We are seeking a highly organized and patient-centered Surgery Scheduler to coordinate all aspects of surgical coordinating for ophthalmologists in our Oculoplastic clinic and ensuring a concierge-level patient experience. Responsibilities include, but are not limited to:

• Coordinate and schedule all aspects of patient surgeries, including pre-op testing, post-op visits, and OR scheduling
• Provide administrative consultation on surgery process 
• Verify insurance coverage and obtain necessary pre-authorizations
• Provide front desk and general admin support as needed

Salary Range: $30.36-43.49 Hourly

Job Qualifications

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We are looking for an experienced professional with... 

Required:

• Skill in customer service, dealing with unhappy patients, engendering trust and loyalty among customers (patients and referring physicians)
• Skill in researching, developing, and coordinating complex and varied special projects.
• Expertise in speaking clearly and distinctly, using appropriate vocabulary and grammar, to resolve conflicts, obtain and convey information to individuals, both in person and over the phone.       
• Ability to handle projects independently, set priorities, organize and analyze information and material while performing a variety of duties with frequent interruptions and simultaneous deadlines.
• Ability to prioritize work with frequent deadlines and heavy workload.
• Ability to work in a team environment and foster teamwork.
• Excellent interpersonal skills including the ability to deal effectively with physicians, staff and patients while working under the pressure of a busy workload. 

Preferred:

• Knowledge of ophthalmic terminology.
• Detailed knowledge of the structure of the UCLA systems.