HRIS Specialist

Provide a range of HRIS operations, support and administration and audits to ensure employee data in the HRIS database is processed accurately and on time.

Key Responsibilities:

• Manage HRIS processing in UKG to include the following:
• Manage HRIS Inbox for questions, Personal Action Form (PAF), FAX and voicemail
• Audit PAFs and respond and guide the HR Approver with the policy or process for incomplete or incorrect information
• Audit Hires to ensure labor allocations and licensing requirements are completed
• Ensure Checklists are completed to include assigning special checklists for New/Rehires
• Process all employee changes accurately and in a timely basis via PAF to include determining and updating benefit classification and ending benefits along with assigning the appropriate accruals or position/pay checklist
• Audit terminations to include accurate reason and assignment of COBRA notices
• Upload Training Course completions for New Hires
• Validate CPR/First Aid and Mandated Certifications and update completion date
• Upload employee personnel documents
• Process ESS documents submitted and audit
• Troubleshoot HRIS system issues
• Answer inquiries from employees with regards to verifications and other HR questions.
• Audit employee data from reports and pivots on a biweekly basis
• Trains Regional HR and other Client Users on Paycom as needed
• Provide technical guidance and direction to administrative, center staff, regional HR.
• Manages HRIS System Security – Set up Site Supervisors with Client Role and Create Groups and Reset Client passwords
• Follows up on Work Authorization Expirations
• Runs reports as necessary
• Reviews and tests procedures with new HRIS system features
• Onboards HR employees and other positions as needed
• Assists with record retention process
• Provides Benefit Administration support as assigned
• Translates for Benefit inquiries for Spanish speaking employees and reviews translated documents upon request
• Other General administrative support and related duties as assigned

Required Qualifications:

• High School Diploma
• Minimum 2-3 years’ experience in administrative functions, including some HR experience, benefits administration and data entry function. 

Preferred Qualifications:

• AA degree in HR management or general business or equivalent experience highly preferred.
• Basic knowledge and understanding of HR administration and HR generalist functions; some understanding of employment laws preferred.
• Bi-lingual; ability to communicate effectively with Spanish-speaking employees highly preferred.

Other Qualifications:

• Excellent data entry skills in terms of speed and accuracy
• Proficient knowledge of Microsoft Office, and databases
• Ability to troubleshoot technical issues
• High attention to details.
• Ability to maintain confidential information.
• Ability to prioritize, multi-task and work within a tight time schedule.
• High energy, enthusiasm and commitment towards the mission, goals and values of Catalyst Family Inc. and HR.

Working Condition:

• Generally pleasant working conditions
• Travel: Up to 10%
• Shift Type: Full Time
• Schedule: Monday - Friday, 8 hour shift, Hybrid 3 days in office
• Compensation: $26.64 - $39.95 hourly

What We Offer:

• Medical, Dental, and Vision Benefits 
• 401(k) Retirement plan and Employee Assistance Program (EAP)
• Personal Health Advocate
• Paid vacation, sick time, and holidays
• Commuter pre-tax benefit
• Discounted childcare
• Access to the Calm app
• Tickets at Work employee discounts

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace.