Administrator - MQ Administrator
Hyundai GLOVIS America Inc.
68k - 75k USD/year
Office
San Diego, CA, 92108, USA
Full Time
About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The MQ (Maquiladora) Administrator position is responsible for invoice verification of dedicated carriers(Bali, Trinion, and MDD) which is major vendors and supervising the specialists who's in charge of detention report and detention carrier accounts and keeping data, payments, invoices, and reports up to date. will assist closely to manager and supervisor for creating reports for HT. will also work for all ap payment processing by downloading in & outbound Zuum data.
Responsibilities
• Invoice verification for dedicated carrier(such as Bali, Trinion, MDD) and repositioning carriers
◦ Prepare, review, and audit all in and outbound dedicated AP invoices(billed rate to meet guidelines as agreed)
◦ Other Carrier specific arrangements such as supervising specialist who does detention invoice process and detention report(weekly and monthly to major customer(HT)
◦ In charge of processing download data from Zuum to create the ap upload file to make payment process for all in & outbound carrier's
◦ Assist manger/supervisor for providing all billing data by downloading all system we have(TMS, SAP, Zuum, YMS, etc.)
◦ Track charges to assist with management decisions, report Glovis management and Customer management
◦ Maintain communication with customers to ensure the proper payment on time.
◦ Supervise, assist and train specialists for all invoice process(verification process with backing doc., solving issues, making the ap trackers, combining and submitting AR invoices to customers, etc.)
◦ Upon approval, forwards invoices to Accounting for payment processing.
• Reporting
◦ Provides payment information and aging reports to carriers on a weekly basis to carriers to report payment activity, pending invoices, billing discrepancies, missing documentation or other.
◦ Customer service
◦ Maintains a good relationship with vendors by providing billing information via e-mail, phone calls or meetings upon carriers request
◦ Perform internal functions to assist team and other departments in order to combat discrepancies and fulfill customer needs
◦ Participate in special projects and other duties as assigned by manager/supervisor level
◦ Stand by for any inquiry from manger for verifying account data just in case for month-end closing
Compensation
$68,000-$75,000 Annually (Subject to Compensation Study Upon Candidate Selection)
Benefits of Working at Hyundai GLOVIS America Inc.
• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, Holidays, and Sick leave
• Pet Insurance
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*
*Benefits may vary by location. All benefits pursuant to Company policy
Required Skills & Qualifications
• Proficient PC skills - Excel, Word, PowerPoint, Outlook, database management systems Required
• Strong attention to detail, organizational and time-management skills Required
• Excellent written and verbal communication skills Required
• Strong teamwork, multitasking, and time management skills Required
Education & Experience
• Bachelor's Degree Required
• 4 - 6 Years of Direct Experience in Logistics or Supply Chain Required
• 6-8 Years of Experience in Billing (Accounts Payable & Accounts Receivable)/Logistics and Supply Chain Preferred
Physical Requirements
• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Lift up to 20lbs
• Carry up to 20lbs
• Stand/walk
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Typical office environment with low-level noise exposure
• This position is located in the San Diego, CA office
• Communication with employees and field partners will be primarily conducted via phone and email
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The MQ (Maquiladora) Administrator position is responsible for invoice verification of dedicated carriers(Bali, Trinion, and MDD) which is major vendors and supervising the specialists who's in charge of detention report and detention carrier accounts and keeping data, payments, invoices, and reports up to date. will assist closely to manager and supervisor for creating reports for HT. will also work for all ap payment processing by downloading in & outbound Zuum data.
Responsibilities
• Invoice verification for dedicated carrier(such as Bali, Trinion, MDD) and repositioning carriers
◦ Prepare, review, and audit all in and outbound dedicated AP invoices(billed rate to meet guidelines as agreed)
◦ Other Carrier specific arrangements such as supervising specialist who does detention invoice process and detention report(weekly and monthly to major customer(HT)
◦ In charge of processing download data from Zuum to create the ap upload file to make payment process for all in & outbound carrier's
◦ Assist manger/supervisor for providing all billing data by downloading all system we have(TMS, SAP, Zuum, YMS, etc.)
◦ Track charges to assist with management decisions, report Glovis management and Customer management
◦ Maintain communication with customers to ensure the proper payment on time.
◦ Supervise, assist and train specialists for all invoice process(verification process with backing doc., solving issues, making the ap trackers, combining and submitting AR invoices to customers, etc.)
◦ Upon approval, forwards invoices to Accounting for payment processing.
• Reporting
◦ Provides payment information and aging reports to carriers on a weekly basis to carriers to report payment activity, pending invoices, billing discrepancies, missing documentation or other.
◦ Customer service
◦ Maintains a good relationship with vendors by providing billing information via e-mail, phone calls or meetings upon carriers request
◦ Perform internal functions to assist team and other departments in order to combat discrepancies and fulfill customer needs
◦ Participate in special projects and other duties as assigned by manager/supervisor level
◦ Stand by for any inquiry from manger for verifying account data just in case for month-end closing
Compensation
$68,000-$75,000 Annually (Subject to Compensation Study Upon Candidate Selection)
Benefits of Working at Hyundai GLOVIS America Inc.
• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, Holidays, and Sick leave
• Pet Insurance
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*
*Benefits may vary by location. All benefits pursuant to Company policy
Required Skills & Qualifications
• Proficient PC skills - Excel, Word, PowerPoint, Outlook, database management systems Required
• Strong attention to detail, organizational and time-management skills Required
• Excellent written and verbal communication skills Required
• Strong teamwork, multitasking, and time management skills Required
Education & Experience
• Bachelor's Degree Required
• 4 - 6 Years of Direct Experience in Logistics or Supply Chain Required
• 6-8 Years of Experience in Billing (Accounts Payable & Accounts Receivable)/Logistics and Supply Chain Preferred
Physical Requirements
• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Lift up to 20lbs
• Carry up to 20lbs
• Stand/walk
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Typical office environment with low-level noise exposure
• This position is located in the San Diego, CA office
• Communication with employees and field partners will be primarily conducted via phone and email
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.
Administrator - MQ Administrator
Office
San Diego, CA, 92108, USA
Full Time
68k - 75k USD/year
August 27, 2025