Position Title: Institute for Freedom and Community Coordinator.
Department: Institute for Freedom and Community.
Classification: Non-Exempt.
FTE: 0.50.
Work Schedule: Year-round, 20 hours per week; hours to be worked between Monday – Friday, 8, 8:00 a.m. – 5:00 p.m.; occasional evening hours required for special events.
Work Location: On Campus.
Hourly Rate: $21 - $23.

Open Until Filled

Essential Job Duties:

Provide support for Institute Director.
- Assist with administrative tasks such as correspondence, filing, and marketing.
- Arrange travel and reimbursements for faculty and Institute guests.
- Assist in producing annual reports.
Coordinate Institute public events.
- Secure room reservations for meetings and events.
- Arrange travel, hotel accommodations, and ground transport for guest speakers.
- Develop itineraries for guest speakers with faculty and students.
- Work with Bon Appetit and College Events team to coordinate events.
- Assist with marketing for lectures and events, including advertising and communications.
Assist with college civic preparedness efforts.
- Support academic civic engagement efforts.
- Support community-based work study efforts.
- Support campus election engagement responsibilities.
Manage and analyze the budget.
- Manage the department credit card and department purchasing card, track all transactions, and send records to Accounts Payable.
- Reconcile Director’s credit card statements.
- Process stipend and expense payments for guest speakers.
Manage department office.
- Manage office correspondence; maintain department files and records.
- Manage the department credit card and department purchasing card, track all transactions, and send records to Accounts Payable.
- Process stipend and expense payments for guest speakers.
- Pick-up and distribute mail and copy/print orders from the Print Center.
Perform other duties as assigned.
- Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community.
- Complete and meet deadlines for required training and performance management cycle.

Supervision Received and Exercised:

Reports to the Morrison Family Director of the Institute for Freedom and Community.
This position does not supervise staff or students.

Required Qualifications:

Education: High school diploma or equivalent; maintain a valid driver’s license and meet St. Olaf College driver authorization criteria with a satisfactory driving record.
Experience: 2+ years of administrative experience in an office environment.

Preferred Qualifications:

Education: Bachelor’s Degree.
Experience: 3+ years of administrative experience; experience working in an academic environment.

Prerequisites:

Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note, St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.

Disclaimer:

This position may require you to report early, stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.
Review of applications begins immediately and continues until the hire is complete. We accept only online applications.

Who We Are:

Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, historic river town of 20,000 located 45 minutes south of culturally rich and diverse Minneapolis and St. Paul.

The college offers an academically rigorous, nationally ranked liberal arts education that fosters the development of the whole person in mind, body, and spirit and emphasizes learning in an inclusive and globally engaged community. We encourage applications from candidates committed to multicultural understanding and the enrichment of our diverse community.

The college offers a comprehensive benefits package, including a 9% retirement match, contributions to eligible employees' health savings accounts, a significant tuition discount (up to a 90% reduction) at ACM, GLCA, and ELCA colleges and universities for employees' children, and generous paid time off. For a full review of the college's benefits, please see the summary of our benefits here: https://wp.stolaf.edu/hr/benefits/

To provide a safe and secure educational environment, St. Olaf College verifies the accuracy of all credentials presented by applicants and conducts a criminal background check on every new hire.

A summary of the Flexible Work Policy for staff: https://wp.stolaf.edu/hr/flexible-work-policy/

A link to our Community and Belonging page: https://wp.stolaf.edu/equity-inclusion/

A virtual campus tour: https://www.stolaf.edu/multimedia/play/?p=483

An overview of Northfield: https://wp.stolaf.edu/admissions/visit/northfield/

An overview of the Twin Cities: https://wp.stolaf.edu/admissions/visit/twincities/

For Staff Application Assistance:

hrstaff@stolaf.edu

507-786-3068

For Faculty Application Assistance:
facultysearch@stolaf.edu
507-786-3356

Nondiscrimination Policy

St. Olaf College does not discriminate on the basis of sex, race, color, creed, national origin, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance. St. Olaf College prohibits discrimination and harassment based upon these and any other legally protected status in any education program or activity that it operates, including in admissions and employment.

Inquiries about this nondiscrimination policy may be referred to St. Olaf College's Director of Equal Opportunity, the U.S. Department of Education’s Office for Civil Rights, or both. St. Olaf's Director of Equal Opportunity (who serves as the College's Title IX, Title VI, and Section 504 Coordinator) is Pamela McDowell, Tomson Hall, mcdowell@stolaf.edu, (507) 786-3465.