A/A Administrative Aide

Overview

The candidate will be responsible for providing administrative support to the Manager of Non-Metallic Materials and Robotics Engineering. The position requires excellent verbal and written communication, strong organizational and time management skills with the ability to multi-task. The candidate shall exhibit a strong work ethic, and ability to work in a team setting. Previous experience as an Administrative Aide is strongly preferred. The candidate will be required to interface with different EB employees and personnel outside the company. The Non-Metallic Materials and Robotics Engineering administrative aide will be responsible for all administrative functions for D343 Non-Metallic Materials and Robotics Engineering, which includes but is not limited to the following:

• Word processing and EB Correspondence
• Distribute Documentation
• Update and maintain department web page information
• Assign and control file numbers
• Cornerstone Administration for Employees
• RADCON coordination for drills
• Ordering and maintaining supplies (i.e. Staples, Oracle, P-Card, Material Requisitions)
• Complete required accounting paperwork for material orders
• Process visit requests for department employees
• Maintain department records
• Payroll and associated activities  
• Mail pickup and delivery
• Maintain department organization charts
• Facilities coordinator (i.e. new hires, moves, trouble ticket requests) 
• Maintain department commitment report database, send out weekly reports
• Service Award Coordination
• IT software and hardware and Communication requests
• Employee severance and retirement preparation
• Maintain logs (Oracle Reqs, MRPII Orders, Facilities Requests, IT Requests, etc.)
• Print out weekly safety briefs for Laboratory Technicians
• Complete Monthly metrics for the Department

Qualifications

Required:

• High school diploma or GED
• 2-5 years of Administrative, Reception, or Clerical experience

Preferred:

• Bachelor’s degree 
• Previous defense industry experience
• Previous experience at Electric Boat

Skills

• Working knowledge with MS Excel, PowerPoint, Word, and Access
• Ability to routinely multitask 
• Time Management
• Organization 
• Communication - Written and Verbal