Senior Executive Assistant (WFH)

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is a highly experienced business leader with a strong background in strategic leadership and corporate governance. They have held numerous director and chairman roles across various industries. With a strong foundation in both engineering and business management, our client's career demonstrates a history of successfully leading organizations and driving strategic initiatives.

About the Role

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to a principal of a dynamic family office with significant investments in Private Equity, Venture Capital, and other diverse asset classes. This role requires a professional who can seamlessly manage administrative tasks while also understanding the fast-paced and confidential nature of investment activities.

Work schedule: 9:00 am to 6:00 pm Singapore time / PH time

Work arrangement: Remote

What you’ll do

• Extensive Travel Management: Coordinate and book complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries, ensuring efficiency and cost-effectiveness.

• Email and Calendar Management: Proactively manage and prioritize a demanding executive calendar, scheduling meetings, appointments, and calls. Efficiently manage email correspondence, drafting responses, flagging urgent matters, and organizing the inbox.

• Procurement and Research: Conduct thorough research for various personal and professional purchases, identifying optimal solutions, negotiating with vendors, and managing the procurement process from inquiry to delivery.

• Comprehensive Administrative Support: Handle a wide range of administrative tasks, including preparing presentations, organizing documents, managing expenses, maintaining organized filing systems (digital and physical), and handling confidential information with the utmost discretion.

• Investment Support (Preferred): Assist with light research related to investment opportunities, prepare summary documents, organize investor materials, and maintain confidentiality regarding sensitive financial information.

Requirements

What You Bring

• At least 5 years of experience as an Executive Assistant supporting senior executives, preferably within a fast-paced environment.

• Prior experience in Private Equity, Venture Capital, Investment Banking, or a similar financial services environment is highly preferred.

• Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.

• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant productivity tools.

• Excellent written and verbal communication skills, with a keen eye for detail.

• High level of discretion, professionalism, and integrity when handling confidential information.

• Proactive, resourceful, and able to anticipate needs and act independently.

• Ability to work flexible hours when required to accommodate executive travel and urgent matters.

Don't meet every single requirement? At Penbrothers we are committed to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but you don't feel 100% aligned with the qualifications, we encourage you to apply anyway. You may just be the right fit for this or other roles.

Hiring Process

We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey.

What You’ll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you’ll find an environment that nurtures learning and provides opportunities for growth. You’ll have the opportunity to make an impact on fast-growing startups and dynamic companies.

• Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.

• Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.

• Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.

• Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.