Executive Administrative Assistant, Higher Education (Remote)

Overview

We are seeking a highly organized, detail-oriented, and self-motivated Executive Administrative Assistant to support leadership in higher education setting for distance education programming. This remote role is ideal for a systems thinker with strong time management, communication, and problem-solving skills. The successful candidate will play a key role in supporting distance education leadership in academic operations, faculty onboarding, practicum placement processes, and semester preparation.

Responsibilities

• Administrative & Executive Support
• Academic & Program Support
• Project & Data Management
• Collaboration & Communication and Interact professionally across departments and with external partners.
• Manage calendars, schedule meetings, and coordinate appointments across departments.
• Track due dates and associated work projects, ensuring timely follow-up and project completion.
• Communicate effectively with internal and external stakeholders.
• Audit Canvas LMS course shells for upcoming semesters.
• Support quality assurance processes and compliance with course materials and program delivery.
• Assist with practicum placement coordination and documentation.
• Support HR processes for new faculty onboarding.
• Working independently with self-directed oversight of project details and timelines, ensuring alignment with strategic goals.
• Calculate data, develop reports, and maintain accurate records.
• Utilize Microsoft Excel and Office 365 suite products for data tracking and reporting.
• Leverage Microsoft Copilot tools to enhance productivity and workflow.
• Comfort with evolving digital tools and platforms.
• Provide excellent customer service, student, faculty, administrator, and public relations support.
• Communicate effectively with graduate administrators, students, and faculty.

Qualifications

Education/Experience

• Bachelor's Degree required.
• Master of Social Work preferred.

Knowledge/Skills/Abilities

• Required
• Preferred:
• Bachelor's degree.
• Strong proficiency in Microsoft Excel and Office 365.
• Experience with calendar management, scheduling, and follow-up systems.
• Excellent organizational, time management, and communication skills.
• Ability to work independently and manage multiple timelines.
• Candidates are expected to maintain a reliable internet connection to support video conferencing and use of required online platforms.
• An official laptop will be provided for all work-related duties.
• Candidates are expected to work from a quiet and secure location that supports confidentiality and allows for focused, uninterrupted work during business hours.
• Availability to work during Eastern Standard Time (EST) hours, with occasional evening availability for scheduled events
• MSW degree.
• Experience supporting students.
• Familiarity with Canvas LMS or other learning management systems.
• Experience with Microsoft Copilot tools.

Travel

• Fully remote position with limited to no travel.

Working Conditions

• Requires long hours at a computer and workstation.
• Collaborative virtual team environment.

Maximum Salary

USD $70,000.00/Yr.

Minimum Salary

USD $56,000.00/Yr.