Director - Procurement - 998602 *INTERNAL TO DEPARTMENT*

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Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

 

Primary Purpose:

Directs the development, implementation, and communication of procurement policies, procedures, and practices; evaluates procurement operations for cost-effectiveness, leverage, and proper assignment of responsibilities; and oversees university-wide sourcing and bidding activities.

 

Job Category: Exempt

Hiring Range: 

Pay Basis:  Annually

Subject to Grant Funding? No  

Essential Job Functions: 

1. Plans, directs, supervises, and coordinates the work of procurement staff, including hiring, coaching, evaluating, and, when necessary, terminating, in accordance with university policies.

2. Oversees activities related to buying, selling, and distributing materials, equipment, machinery, and supplies.

3. Develops and implements procurement and contract management instructions, policies, and procedures.

4. Reviews, evaluates, and approves specifications for issuing and awarding bids.

5. Resolves vendor or contractor grievances and claims against suppliers.

6. Controls procurement department budgets. Monitors and oversees department budget from inception to fruition to ensure fiscal compliance.

7. Monitors changes affecting supply and demand, tracking market conditions, price trends, or futures markets.

8. Studies usage records and inventory levels of current stock to develop strategic procurement programs that facilitate employee access to supplies.

9. Analyzes market and delivery systems to assess present and future material availability.

10. Prepares reports regarding market conditions and merchandise costs.

11. Maintains knowledge of organizational and governmental rules affecting purchases and provides information about these rules to organization staff members and to vendors.

12. Monitors and follows applicable laws and regulations.

13. Formulates policies and procedures for bid proposals and procurement of goods and services.

14. Identifies and/or select potential sources of services or suppliers to ensure that primary commodities are available in sufficient supply at required consumption rates.

15. Evaluates competitive offerings to determine the overall best offer for a product/service to assist the operating departments and divisions in maximizing the efficiency of their respective functions while mitigating off-contract maverick spend.

16. Directly responsible for the sourcing, bid, and quotation process to include establishing and maintaining online catalogs for common purchases with RFP based contract pricing and terms.

17. Determines appropriate methods of procurement (e.g., blanket order, procurement card, purchase order, etc.).

18. Prepares and develops strategies for negotiations with vendors/contractors.

19. Coordinates the development and distribution of Request for Proposals (RFP).

20. Conducts ongoing supplier visits/evaluations to determine suitability.

21. Directly responsible for fleet acquisition: anticipate lease requirements, negotiate terms and conditions with leasing companies, authorize new vehicle acquisition via RFP process.

22. Develops and maintains NSU's Banner and Ariba Procurement Modules.

23. Develops and initiates creative methods for streamlining the procurement process ensuring end-user satisfaction.

24. Ensures that problems, requests, questions, and orders that are brought to the attention of the Procurement department are satisfactorily addressed.

25. Confers with management on issues related to contract development, terms and conditions, and execution.

26. Provides extended reporting on procurement activity, including sourcing events, awards, annual spend by categories, requisition volume, on-line catalog activity, and annual savings.

27. May represent the VP of Business Services at various university functions and/or meetings.

28. Attends meetings, trade shows, conferences, conventions, and seminars to network with people in other procurement departments.

29. Completes special projects as assigned.

30. Performs other duties as assigned or required.

Job Requirements: 

Required Knowledge, Skills, & Abilities: Knowledge:
1. Administration and Management - Thorough knowledge of business and management principles involved in strategic planning, resource allocation, budgeting, leadership techniques, and/or coordination of people and resources.
2. Personnel and Human Resources - General knowledge of principles and procedures for personnel recruitment, selection, and training.
3. English Language - Thorough knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
4. Knowledge of relevant laws, legal codes, precedents, and/or government regulations.
5. Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
6. Knowledge of principles and methods purchasing goods, including relative costs and benefits.
7. Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).

Skills:
1. Negotiation - Advanced skills in bringing others together and trying to reconcile differences.
2. Persuasion - Advanced skills in persuading others to change their minds or behavior.
3. Management of Financial Resources - Advanced skills in determining how money will be spent to get the work done, and accounting for these expenditures.
4. Management of Personnel Resources - Proficient skills in motivating, developing, and directing people as they work, identifying the best people for the job.
5. Active Listening - Advanced skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
6. Reading Comprehension - Advanced understanding of written sentences and paragraphs in work-related documents.
7. Speaking - Advanced skills in talking to others to convey information effectively.
8. Writing - Advanced skills in communicating effectively in writing as appropriate for the needs of the audience.
9. Critical Thinking - Advanced skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
10. Judgment and Decision Making - Advanced skills in considering the relative costs and benefits of potential actions to choose the appropriate one.
11. Complex Problem Solving - Advanced skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
12. Social Perceptiveness - Advanced skills in being aware of others' reactions and understanding why they react as they do.
13. Active Learning - Advanced skills in understanding the implications of new information for both current and future problem-solving and decision-making.

Abilities:
1. Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
2. Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (including finding a relationship among seemingly unrelated events).
3. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
4. Fluency of Ideas - The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).

Physical Requirements and Working Conditions:
1. Speech Recognition - Must be able to identify and understand the speech of another person.
2. Speech Clarity - Must be able to speak clearly so others can understand you.
3. Near Vision - Must be able to see details at close range (within a few feet of the observer).
4. Travel - Must be able to travel on a daily and/or overnight basis.
5. May be required to work nights or weekends.
6. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
7. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, and computer keyboards.

Required Certifications/Licensures: Certified Public Procurement Professional (CPPP) or ability to obtain within one (1) year from the date of employment.

Required Education: Bachelor's degree

Major (if required: Business Administration, Management, Public Administration, or related field

Required Experience: 1. Minimum eight (8) years’ experience direct procurement management,

-OR-

Ten (10) years of direct procurement management experience.

2. Prior supervisory experience.

Preferred Qualifications: 

1. Certified Professional in Supply Management (CPSM) designation.
2. Extensive procurement management in a university environment.
3. Extensive medical procurement management experience in a large clinical and acute care (hospital) setting.
4. Experience with e-commerce tools.
5. Experience with SAP (Ariba) or other ERP systems.

Is this a safety sensitive position? No  

Background Screening Required?  Yes  

Pre-Employment Conditions: 

 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.