Executive Assistant & Office Manager

Essential Job Functions:

Executive Support

• Provide comprehensive administrative support to executives, including calendar management, scheduling, travel coordination, and expense reporting.
• Prepare and edit correspondence, reports, presentations, and other documents on behalf of executives.
• Coordinate and support executive meetings, including agenda preparation, minutes, and follow-up actions.
• Serve as a liaison between executives, employees, clients, and external stakeholders.
• Maintain strict confidentiality and handle sensitive information with discretion.

Office Management

• Oversee daily office operations, ensuring a professional, efficient, and welcoming environment.
• Manage office supplies, equipment, vendor relationships, and service contracts.
• Coordinate office events, meetings, and employee engagement activities.
• Support new hire onboarding in collaboration with HR (workspace setup, IT coordination, welcome materials).
• Ensure compliance with company policies, procedures, and security protocols.
• Partner with facilities and IT teams to resolve operational issues promptly.

Project & Administrative Support

• Assist in company-wide projects, communications, and special initiatives as assigned.
• Monitor and manage budgets related to office operations, supplies, and events.
• Develop and implement administrative systems to improve efficiency and effectiveness.
• Support the leadership team in preparing for board meetings, client briefings, and other key events.

Qualifications / Competencies / Environment:

Qualifications

• Bachelor’s degree preferred; equivalent work experience considered.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, SharePoint).
• Ability to exercise sound judgment, discretion, and a high level of professionalism.
• Experience supporting C-level executives preferred.

Key Competencies

• Adaptability: Able to manage shifting priorities and respond quickly to changing needs.
• Problem-Solving: Resourceful and proactive in addressing challenges and streamlining processes.
• Relationship Building: Strong interpersonal skills with the ability to work effectively across all levels of the organization.
• Confidentiality: Trusted to handle sensitive business and personnel information.
• Leadership: Capable of managing office operations independently and mentoring administrative staff when applicable.

Work Environment

• Some evening work may be required during high-priority deadline times, special events, and when parent company executives are in town.
• This is an “in office” position with the primary physical location being Reston, VA with occasional travel to Rosslyn, VA.  Out of area travel is possible but not normally anticipated.

Salary

This role has a salary range of 75K to 95K.