Senior Officer / Officer (Research Postgraduate Administration), Graduate School

GRADUATE SCHOOL

Senior Officer / Officer (Research Postgraduate Administration) (25260103)

Job Overview

The Graduate School is dedicated to advancing the University’s strategic vision by providing exceptional administration for research postgraduate education. We are seeking a passionate and collaborative team player to join our dynamic postgraduate administration team and contribute to the success of our programmes.

Responsibilities:

• Student Lifecycle Management: Support the administration of the student lifecycle for research postgraduate programmes, including admission, enrolment, registration, and graduation;
• Data Management and Vetting: Conduct thorough vetting and verification of student records to ensure accuracy and compliance, and consolidate and maintain reliable data for programme administration;
• Reporting: Compile and analyse statistics and prepare reports; and
• Other Tasks: Assist with various administrative tasks or projects as assigned.

Requirements:

• Educational Background: A bachelor’s degree or higher in a relevant field;
• Experience: At least 3-5 years of relevant experience, preferably in postgraduate programme administration, or expertise in managing spreadsheets and databases;
• Language Proficiency: Excellent command of written and spoken English and Chinese (including Putonghua);
• Interpersonal Skills: Strong communication and interpersonal abilities, with a focus on teamwork;
• Analytical Mindset: Good analytical skills and a strong sense of responsibility; and
• Adaptability and Initiative: Demonstrate flexibility and a proactive approach in handling various tasks and challenges.

Candidates with less experience will be considered for the Officer position.

Shortlisted candidates will be invited to attend a written assessment.

The initial appointment will be offered on a fixed-term contract of 2 years. Re-appointment thereafter will be subject to mutual agreement and availability of funding.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after submission of application may consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the positions are filled.