Office Administrator (part-time)

POSITION DESCRIPTION:
Pioneering Evolution is seeking a part-time Office Administrator to provide essential day-to-day operational and administrative support to ensure the smooth and efficient functioning of our office environment. This position plays a key role in creating an organized, welcoming, and productive workspace by coordinating office logistics, maintaining supplies, and supporting internal communications and operations. The ideal candidate is a detail-oriented, proactive self-starter with strong interpersonal skills and a flexible, team-oriented mindset. This position requires the ability to manage multiple priorities in a fast-paced, collaborative environment while maintaining a high level of professionalism and discretion.

Responsibilities:

• Serve as the primary point of contact for all general office needs, coordinating supplies, equipment, mail, deliveries, and service requests.
• Maintain a clean, organized, and professional office environment, including kitchen, meeting rooms, and shared spaces.
• Support onboarding and offboarding logistics for employees, including workspace setup, access coordination, and welcome materials.
• Manage office supply inventory and vendor relationships; place timely orders and reconcile expenses.
• Coordinate schedules and logistics for internal meetings, company events, and staff gatherings.
• Provide administrative support to staff as needed, including preparing documents, forms, or internal communications.
• Ensure consistent application of office protocols and support updates to company policies and procedures documentation.
• Assist with light bookkeeping, expense reporting, and data entry as requested.
• Support ad hoc projects and internal initiatives across departments to improve efficiency and employee experience.
• Serve as a warm, professional, and resourceful first point of contact for visitors and incoming calls.

Required Experience:

• 0-2 years of experience in an administrative, operations, or office coordination role.
• Proficiency in Google Workspace (Docs, Sheets, Calendar, MS Office) and familiarity with common office systems.
• Strong attention to detail and ability to manage competing priorities effectively.
• Clear and professional written and verbal communication skills.
• Demonstrated initiative, discretion, and dependability in a work setting.
• Comfortable working both independently and as part of a team.

Desired Experience:

• Experience in a small business or government contracting environment.
• Familiarity with basic budgeting, purchasing, or expense tracking processes.
• Experience coordinating travel or team events.
• Comfort with light IT troubleshooting or interfacing with tech support as needed.